Applicant Tracking System and Recruitment System Solution

The vendor is required to provide comprehensive information regarding their solutions that meet the following objectives and requirements:
• Streamline recruitment processes: improve the efficiency of internal workflows.
o Enhance candidate experience: offer a user-friendly, accessible, inclusive and engaging application experience.
• Data management: ensure secure and efficient handling of applicant data.
o Reporting and analytics: enable data-driven recruitment decisions and compliance reporting.
- Applicant tracking system (ATS) solution should support the county’s end-to-end recruitment lifecycle. functional capabilities should include:
• Job requisition and posting management
o Create, edit, review, and approve job requisitions.
o Post jobs internally and externally with automated distribution to job boards and social media.
o Track historical job data including wages, classifications, and hiring decisions.
o Support for multiple job types (e.g., full-time, part-time, contract, seasonal, casual, student, re-hire).
• Candidate management
o Profile creation with support for merging duplicates.
o Role-based access (e.g., HR, hiring managers, viewers).
• Document attachment and retention (e.g., cover letters, education credentials, criminal record checks, references).
o Tagging, flagging, ranking, and notes on candidates across stages.
• Applicant tracking and workflow customization
o Custom workflows for various hiring streams (e.g., external, internal, union/non-union).
o Resume parsing and keyword search.
o Prescreening tools (automated screening questions, knockout criteria).
o Evergreen requisitions and support for direct hires.
• Communication and collaboration tools
o Automated email and SMS messaging.
o Internal commenting for recruiter and hiring team collaboration.
o Interview coordination tools with calendar integration (microsoft outlook, teams).
• Visibility into all interview bookings across HR team.
• Analytics and reporting
o Dashboards and reporting on time-to-hire, candidate source, equity demographics.
o Compliance and audit trail reporting.
o Export capabilities for HR metrics and council-level reporting.
- Technical requirements
• Integration and interoperability
o Full API support for integration with sap s/4hana human capital management (HCM).
o SSO compatibility with EntraID (formerly azure ad).
o Data synchronization for onboarding into sap (hire to employee conversion).
• Security and compliance
o End-to-end encryption (data at rest and in transit).
o Role-based access and audit logs.
• Device and browser support
o Full support across modern web browsers.
o Mobile-responsive interfaces.
o Mobile application availability for both Android and iOS.