Automated Transfer Solution

The Vendor is required to provide current information to perform market research related to replace the manual processing and tracking of transfers within the division with an automated solution.
- Transactions are supported by the following applications and systems: 
•    Outlook for posting and communication. 
•    Access for data entry and validation, reports. Excel. 
•    DocuSign for signatures.
- Admin enters transfer request data into access once it has been validated
- After entry into Access, admin prints reports and sort submissions manually based on Trooper's location choice and commission date (seniority) to determine final selections. 
- When multiple troopers have same location choice and commission date (seniority), a random selection (coin toss or drawing) will be applied to determine the final selection.
- Admin: Admin updates Access database and DocuSign with outcomes from selection process. Reason for non-selection is noted in both applications.
- System include:
•    Must be able to post multiple openings at one time.
•    Must be able to save and track personnel information as they promote or move.
•    Must retain user’s current and updated user information as they submit transfers within a profile that is editable by specific user levels.
•    Must be able to track dates such as commission date or promotional date that will be used for selection and sorting purposes.
•    The system shall be flexible to allow a manual process for overrides or selections.
•    The system shall support manual sorting based on business need.
•    The system shall provide the ability to adjust the time frame and turn eligibility rule on and off.
•    Must be able to duplicate to create a similar posting as the base for a posting that can then be modified if needed.
•    Must be able to run detailed audit reports.
•    Must track all edits entered to ensure integrity and maintain activity logs and audit trails that are accessible by certain users.
•    Must be able to set user permission based on roles.
•    Audit reports must be able to be printed and viewable.
•    Must be able to review all transfers selections before posting.
•    Must be able to override rules to select others for transfers.
•    Must be able to set rules based on business need.
•    Must be able to have multiple sign offs when a person submits a transfer request (minimum of 4).
•    Must be able to upload documentation as part of the approve/deny.
•    Must be able to add comments as part of the approve/deny.
•    Must be able to edit postings.
•    Ability to create organizational charts.
•    Must be able to create a process flow similar to the current trooper process and based on business need.
•    Must allow the ability to send notifications such as email with updates on transfer based on business need.
•    Shall be equipped with single-sign-on (SSO) capability, enabling users to access the system securely through a centralized authentication mechanism such as SecureAuth.

- Questions/Inquires Deadline: September 17, 2025