Procurement Management Software

The Vendor is required to provide eProcurement software solution that will drive greater process efficiencies through the county’s procurement process by:
•    Eliminating redundant software applications currently in use.
•    Reducing manual, paper-based processes and process cycle times.
•    Improve department/vendor interactions with use of the solution.
- The solution functionality must include but not necessarily be limited to the following:
•    Creation of requests for information, request for quotations, request for proposals, invitation to bids, and sole source notification documents.
•    Solicitation process management including solicitation issuance and vendor notification, questions/answers, addenda.
•    Vendor management functionality for vendor registration and selection using institute commodity codes.
•    Electronic bid/proposal submission and receipt.
•    Allow for hardcopy submission and functionality that will allow the county to create and add a response for evaluation. 
•    State law requires the county to provide bidders the option of electronic or hardcopy response.
•    Evaluation of competitive bids based on lowest responsible bid.
•    Ability to track bid end dates is an important feature.
•    Evaluation of request for proposals by best value.
•    Robust evaluation feature including conflict of interest and confidentiality certification.
•    Contract award and notification.

- Questions/Inquires Deadline: October 14, 2025