Integrated Governmental Software System

The Vendor is required to provide for an integrated governmental software system (ERP) that will modernize operations, enhance financial and operational reporting, and ensure compliance with Governmental Accounting Standards Board (GASB), Generally Accepted Accounting Principles (GAAP), and Government Finance Officers Association (GFOA) best practices.
- The system must support seamless data sharing, automated workflows, and centralized reporting, and provide a secure migration of historical accounting and operational data.
- The objectives of this procurement are to:
•    Implement a fully integrated ERP system linking all City financial and operational functions.
•    Provide accurate, timely reporting aligned with GASB/GAAP and GFOA best practices.
•    Ensure compatibility with the State Chart of Accounts and reporting requirements.
•    Increase efficiency through workflow automation and citizen self-service portals.
•    Enhance citizen engagement through transparent, user-friendly online services.
•    Securely migrate historical financial and operational data.
•    Support scalable growth for the next 10+ years.
•    Strengthen cybersecurity and data integrity.
- Required Software Modules
•    Financial Management: General Ledger, Accounts Payable, Cash Receipting, Invoicing/Receivables, Project Accounting, Fixed Assets
•    Budget Development and Forecasting
•    Procurement, Grant, and Contract Management
•    Payroll, HR, Time Management, and Benefits Administration
•    Property Tax Billing, Delinquent Tax Billing, and Stormwater Utility Fee
•    Permitting, Licensing, and Code Enforcement (with citizen portal)
•    Reporting, Audit Trails, and Executive Dashboards
•    Interactive online budget-to-actual performance with drilldown capabilities (the City currently uses Open Budget)
•    Integration with court payment systems and the General Ledger (the City currently uses Courtware)
- Implementation Services
•    Project planning and configuration
•    Data conversion and migration of historical accounting records
•    Testing, quality assurance, and phased rollouts
- Training & Change Management
•    End-user and administrator training
•    Knowledge transfer to City staff
- Ongoing Support
•    Help desk and technical support with a designated IT contact
•    Regular system updates and enhancements
•    Cybersecurity compliance and monitoring
•    Ongoing support and refresher training

- Questions/Inquires Deadline: October 27, 2025