Leave Management Software

Vendors for Leave Management Software, installation, and implementation must integrate with the district’s existing software tools and support all staff and campuses.
- The software will allow the Human Resource department to improve our leave processes and efficiency, calculate eligibility, communicate with employees throughout the process, create an audit trail of all activity and communication, and remain compliant with all FMLA laws and regulations.
- Implementation Specifications
1. Assign a Project Manager for the duration of the implementation.
2. CFISD will provide acceptance at each phase of the implementation.
3. Review and agree upon a mutually defined project plan.
4. Review and agree upon key elements of the software, including policies, workflows, communications, and user roles/access.
5. Provide details on the required employee demographic data to populate the Leave Management Software system and guide the client on standards utilized to support the system.
6. Complete a solution review for Client’s review and approval.
7. Policies Configuration
• Must be able to incorporate Texas Education Code and Texas Administrative Code
• Client will be granted full access to all Leave Management Software Core policies (US State and Federal policies).
• Client will provide Leave Management Software with any additional company policies which are formatted into the Policy Matrix document.
• Proposer will configure custom company policies in the system.
• Proposer will train the client on policy configuration. It is the responsibility of the Client to update company policies once Implementation has been completed unless otherwise documented here.
8. Communications Configuration
• Proposer provides Client with all Leave Management Software Core Communications.
Client may use Leave Management Software Core Communications with no modifications or use a combination of Client customized communications.
• Client will provide Proposer with written customized communications.
• Proposer will train Client on how to make modifications to communications.
9. Roles and Permissions Configuration
• Proposer will establish role-based access for authorized users, including but not limited to Client’s managers, human resources staff, and employees (if customer has purchased the Employee Self-Service module). Users must be able to have dual roles.
• Client will provide Proposer with a list of users and roles and the permissions for each specific role.
• Proposer will configure these roles & permissions in Leave Management Software.
• Proposer will train Client on how to create, assign, and modify roles and permissions.
• Client will update/add Roles & Permissions once Implementation has been completed.
10. Workflow Configuration
• Proposer provides Client with all Leave Management Software Core workflows.
• Client will use the Leave Management Software Core workflows with no modifications or a combination of standard workflows and Client customized workflows.
• Proposer will train Client on how to create, assign, and modify workflows if applicable.