Pupil Transportation Management System

The vendor is required to provide pupil transportation management system for include:
a. Transportation database
•    Integrate with the district’s active directory. 
•    Import student data for all student enrollment as a schedulable, automated process, from the district’s student information system (sis), synergy by Edu-point. 
•    Upload transportation data back to the district’s sis as a schedulable, automated process. 
•    Produce reports from a list of available reports without the need for a 3rd party reporting tool. 
•    Develop custom reports for transportation needs. 
•    Print route maps, boundaries, walking routes that can be used directly from the program. 
•    Print single or multi-page route maps to provide clarity for all sections of the run or route. 
•    Create and maintain daily bus seating charts for contact tracing purposes. 
•    Attach an unlimited number of documents to student records within the database for special needs documentation, etc. 
•    Up to 10 unique addresses to be stored for a student – and for transportation assignments – to use any of these addresses on any day of the week, am or pm. 
•    Store specialized equipment needed for a student and have the system automatically manage the equipment needs with vehicles used.
•    Student records to store medical information to be used for tracking purposes. 
•    Student records to store an effective and retire date for the student. 
•    Student records to store effective and retire dates for transportation assignments. 
•    A single bus stop to be used for students attending multiple schools or programs. 
•    Bus stop records to have a minimum stop time for ensuring enough time at the stop. 
•    Attach documents such as pictures or safety reports to a bus stop. 
•    Bus stops to be able to be used to transfer students from one route to another without the need for user interaction. 
•    Runs and routes to accommodate students from multiple schools. 
•    Runs and routes to accommodate different bus stops, paths, or times on a particular day of the week. 
•    Runs and routes to automatically re-time after adding and removing bus stops or making other changes that may affect timing. 
•    Lock individual and entire run and route bus stop times and have the system keep those times. 
•    Track hazard zones in which students would automatically become eligible for transportation. 
•    Track sex offenders and generate danger zones based upon those locations.
•    Store and manage generic zones to be used for segregation within the system. 
•    Use the existing street map which will be provided by the district in arc format. 
•    store and access multiple transportation databases for multiple purposes (e.g. live, previous years, etc.) 
•    View aerial imagery within the system or view data via a window map service. 
•    Store and view additional spatial data such as water features, railways, municipal parcels, landmarks, or district specific spatial data within the system.
•    Integrate with google maps and google street view directly from the planning application. 
•    Esri based shape files that can be imported and exported. 
•    Sample data layers include:
o    Street centerlines
o    Railroads and crossings
o    Waterways
o    Tax parcels
o    Address point
•    Geocode by address points in lieu of address ranges on street segments. 
•    Calibrate driving speeds using GPS data including:
o    By street segment in both directions
o    Entire map or specific area
o    By day, week, time of day, and specified range
o    Option to exclude sensor events such as:
1.    Speeding
2.    Vehicle size
3.    Vehicle idling
4.    Door open
o    Results can overwrite existing map segment speeds and:
1.    Update stop, run, and route times
2.    Log route changes accordingly
o    User controlled task that can be completed as necessary
•    Attach external documents to a student record. 
•    Display graphical walking directions from home to stop or home to school. 
•    Plan for daily schedule changes in routing. 
•    Email parents when permanent route changes occur.
•    Email parents, or other stakeholders, when transportation delays occur. 
•    Track additions, address changes, school changes, deletes.
b. Analysis
•    Analyze key components of the routing solution generating key statistics and comparisons for reporting.
•    Customizable dashboard for operational statistics to increase productivity and reliability of transportation data. 
•    Analyze current transportation solutions and produce key performance indicators (KPIS) for quick analysis of the effectiveness of the transportation solution. 
•    Analyze and view the effect on transportation requirements based on changes to the district’s walk distance policies by grade. 
•    Produce listings, statistics, and reports based on the transportation solution. 
•    Produce reports required for mandated government reporting. 
•    Create what-if scenarios for school closures, school attendance, and walk distance planning. 
•    Produce statistics and KPI data and graphs based on active transportation solutions. 
•    Provide route statistical information in both data grid and graphics to include:
o    Count of route (total fleet, regular buses, special needs, transportation zone, school, etc.)
o    Route with single and multiple runs for both morning and afternoon
o    Total route and run mileage
o    Route and run mileage with students on board and when buses are empty
o    Total route and run time
o    Route and run time with students on board and when buses are empty
o    Total route and run costs
o    Route and run costs with students on board and when buses are empty
o    Total students as compared to transported students
c. Financial analysis
•    Produce transportation KPIs to measure the efficiency of the routing solution. 
•    Incorporate operational rates into the system. 
•    Generate summaries of cost by yard or across the fleet.
•    Generate cost per vehicle broken down by overall aggregates, by school, by yard, etc. 
•    Calculate specific costs per student broken down by overall aggregates, by school, by group, by grade, etc. 
•    Perform cost analysis derived from specific financial components for the school district. components can be used as needed by the school district. 
•    Detailed cost calculations for individual runs and routes on a day or annual basis. 
•    Cost per student on individual routes and runs to and from school on a daily basis. 
•    Enter annual school calendar in routing software. 
•    Schedule changes that occur can be entered by suers such as weather events, professional development, holiday, etc. 
•    Comparison of individual and group route costs over a specific time period that shall include any calendar changes that occur. 
•    Results shall provide planned route budget cost analysis as compared to actual cost.
•    Financial invoicing for specific transportation can be calculated and submitted from within the routing software.
d. Global positioning system (GPS) and telematics integration
•    View real time route progress utilizing the district’s current GPS and telematics technology solution, synovia. 
•    Consume and use synovia GPS data within planning application. 
•    Automatically provide transportation data seamlessly to the synovia GPS solution. 
•    View and analyze, utilizing synovia GPS technology, planned vs. actual:
o    Route
o    Bus stop locations
o    Bus stop time
o    On-time performance of vehicles for one or more days
o    Student ridership
•    Use existing GPS data to improve the quality of the planning base map.
•    GPS integration:
o    Routing software must fully integrate (two ways) with synovia.
o    Accept student ridership data in routing software by students
•    Analysis of planned vs. actual displayed in core routing solution by date and time
•    Edit planned bus route and run to match actual GPS path.

- Contract Period/Term: 2 years
- Pre-Proposal Conference Optional Date: October 29, 2025
- Questions/Inquires Deadline: November 03, 2025