Digital Records Storage Software

The Vendor is required to provide to introduce and help implement a digital records management system platform for agency records.
- Records are housed in storage boxes, in loose volumes and non-storage systems where systems are either centralized, decentralized, or a combination of both.
- Provide a clear and comprehensive written recommendation of program enhancements to address agency electronic records management system, including a detailed summary of implementation, necessary resources, and estimated costs.
- The list of software vendors will include vendors that are willing to also facilitate and coordinate the training of approximately six staff members on the functionality and use of the records management software; train staff on how to scan and copy paper documents and upload the documents into the digital records management software; train staff on how to transfer existing electronic files into the digital records management software; and develop a standard operating procedure to train staff on how to access and use the digital records management software.
- Provide a recommendation among the options and software vendors and include the initial purchase cost and annual costs to maintain the software including licensing fees.
- The software provider will provide 12 months of on-demand program maintenance and technical support services to agency to manage, store, track and retrieve active and inactive documents.
- Provide 12 months of advisor support services after the setup and initiation of the digital documents storage software.

- Contract Period/Term: 1 year