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A government agency in Colorado issued “Event and Academic Scheduling Software System” (RFP). Solicitation SYS-2759 closed on November 20, 2025. Eligibility: Only for USA Organization.
The vendor is required to provide event and academic scheduling and event management system (EMS) platforms system will be expected to support academic and event space scheduling across all university campuses, ensuring consistency, scalability, and operational efficiency.
- The EMS system will be expected to support academic and event space scheduling across all university campuses, ensuring consistency, scalability, and operational efficiency.
- Goals
• Allow university to evaluate and recommend a comprehensive EMS solution suitable for multicampus deployment.
• Define an implementation strategy that includes phased rollout, training, and change management.
• Establish a support and maintenance model that ensures long-term sustainability and vendor responsiveness.
• Develop a cost structure that includes licensing, implementation, support, and potential future enhancements.
- Scheduling conflicts and inefficient use of shared spaces and resources (e.g., venues, av equipment, staffing) are common due to the lack of centralized scheduling and resource management.
- Academic scheduling is managed separately from event planning, often without integration between systems.
- This disconnect can lead to conflicts over space usage, miscommunication between academic and event staff, and missed opportunities for coordinated planning that supports both instructional and extracurricular goals.
- Contract Period/Term: 5 years
- Questions/Inquires Deadline: October 24, 2025
Ask any question about the RFP and its amendments. Instantly surface schedules, deliverables, compliance items, evaluation criteria, and budget details with 100% source-backed answers.
Quick answers about deadlines, eligibility and submission for this solicitation.
No. This opportunity (SYS-2759) closed on November 20, 2025. See similar open RFPs below.
A government agency in Colorado. The buyer's contact and submission details are in the solicitation documents.
Only for USA Organization.
Contract term: 5 years.
Questions and inquiries must be submitted by October 24, 2025.
Yes. After purchase, with a subscription or during a free trial, the RFPPlanet AI Assistant answers questions sourced from this RFP’s documents, such as requirements, evaluation criteria and key dates.
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