Property Tax Collection Software

The Vendor is required to provide a new comprehensive, fully integrated, property tax collection software with ongoing maintenance and support to replace the existing system currently in use by the office.
- The new system will include, but is not limited to, hosting the software and database for automated the property tax collections and administration in accordance with state law.
- The terms “new system”, “software system”, and “new software system”, “new comprehensive software and hardware system” will all have the same meaning, as defined by this paragraph, throughout this document.
- The system must be operable using only a standard browser with no additional software to be installed on the desktop client.
- Appraisal software, cloud hardware services, cloud database services, cloud storage services, online training, implementation, and ongoing maintenance & support with emphasis on:
•    Efficiency - maximizing the efficiency of the staff with effective tools
•    Accuracy - increasing appraisal accuracy, uniformity, and analysis capabilities
•    Excellence - providing the avenue for continued excellent service to our taxpayers and taxing units in the most cost‐efficient manner
•    Enterprise - providing the utilities and flexibility to accommodate the changes that are inherent with a tax office solution
•    Legislative-compliant - remain current on legislative changes and updates
•    Online services – provide online services to the public for most common requests
•    Ability to integrate with the district
•    Fully integrated with on-line mapping technology
- Incorporate advances in computing and communications technology, such as:
•    Current technology for hosted Tax Collections application development
•    Ability to handle multiple payment options
•    Ability to generate tax bills and provide the file for print vendor processing
•    Full Audit Trail Capability
•    Structured systems design (fully normalized)
•    Solution provided reports
•    Capability to integrate with Scanning, Imaging, GIS databases, and any future rdbms compliant products.
•    Capability to ftp, import and export
•    Capability to support online applications or integrate with BIS:
•    Property Search
•    Electronic communication
•    Electronic Tax Notices
•    On-Line Tax Payment Integration
- The new property tax collection software system is envisioned to represent proven state of the art technology employing features that are on‐line, real‐time, within a fully integrated environment.
- Input and inquiry screens should be user‐friendly with well‐developed, easy to use documentation and on‐line help features.
- A critical element in the implementation of a total solution package is the communication of data between the proposed collections system and a GIS Mapping System. 
- Must be able to demonstrate the ability to view accounts from the Tax Collections application with the GIS System.

- Contract Period/Term: 2 years
- Questions/Inquires Deadline: October 27, 2025