Contract Management Software

The Vendor is required to provide regarding contract management software solutions to support the College’s procurement, legal, and administrative operations. 
- College is seeking information and industry insight regarding contract management software that supports the following primary objectives:
•    Centralizing contract storage and access
•    Streamlining contract creation, review, approval, and execution
•    Enhancing compliance and audit capabilities
•    Improving visibility into contract performance and renewal timelines
•    Integrating with existing Microsoft 365 infrastructure
- Contract Lifecycle Management
•    Drafting and templating tools
•    Version control and document history
•    Automated workflows for review and approval
•    Notifications and reminders for key dates (e.g., renewals, expirations)
- Collaboration and Access
•    Role-based access controls
•    Internal and external collaboration tools
•    Integration with Microsoft 365 (SharePoint, Outlook, Teams) preferred
•    Audit trails for all user actions
•    Document retention policies that are customizable, with data classification/tagging support preferred
•    Support for public sector procurement compliance.
- Implementation and Support
•    Estimated implementation timeline
•    Training and onboarding support
•    Ongoing technical support and maintenance options
- Security and Hosting
•    Cloud-based, on-premises, or hybrid deployment options
•    Data encryption and secure access protocols
•    SOC 2 Type II compliance preferred, others (e.g. ISO 27001) may be considered

- Questions/Inquires Deadline: November 7, 2025