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A government agency in Florida issued “Web Based Temperature Monitoring System” (RFP). Solicitation SYS-2818 closed on November 21, 2025. Eligibility: Only for USA Organization.
The vendor is required to provide web-hosted temperature monitoring system to be installed in district kitchens and facilities.
- Anticipated implementation timeframe
• Professional installation and configuration services
• System integration testing
• Documentation of all system configurations and settings
• Installation can begin no earlier than Monday, January 26, 2026
• Installation can occur Monday through Friday from 7:00 am to 3:00 pm Est
• The installation of hardware and software integration must be completed by Friday, February 13, 2026
• Training of district staff should be completed by Friday, February 13, 2026
- System requirements and functionality
• Real-time temperature data collection and transmission
• Automated data logging with timestamp and location identification
• Customizable alert thresholds for temperature deviations
• Historical data trending and analysis capabilities
• Automated report generation for regulatory compliance
• Dashboard views showing current status of all monitored equipment
• Exception reporting for temperature excursions
• Data export capabilities in multiple formats
- Hosting and technical requirements
• Secure cloud-based hosting with enterprise-grade security protocols
• Scalable architecture to accommodate future expansion
• Regular automated data backups with disaster recovery capabilities
• SSL encryption for all data transmissions
• Multi-level user authentication and access controls
• Integration capabilities with the district’s network infrastructure
- User access and portable functionality
• Intuitive dashboard interface displaying real-time status
• Customizable user preferences and notification settings
• Mobile-responsive design for access across different devices
• Multi-location facility management capabilities
• Automated alert distribution via email and text messaging
• Comprehensive reporting tools with scheduled delivery options
• Audit trail functionality tracking all user activities
- Mobile application services
• Real-time temperature monitoring and alerts
• Push notification delivery for critical alerts
• Historical data review and trending
• Report generation and sharing functionality
• Offline data caching for areas with limited connectivity
• Secure authentication matching web portal access controls
• After-hours monitoring capabilities for designated personnel
- Technical and training services requirements
• Unlimited telephone technical support during business hours
• Remote technical support and troubleshooting capabilities
• Remote system diagnosis and problem resolution
• Assistance with system configuration changes and updates
• Remote refresher training sessions for agency personnel
• Documentation and user manual updates
• Software updates and system enhancements at no additional cost
- Preventative maintenance and emergency response requirements
• Scheduled system performance monitoring and optimization
• Proactive identification and resolution of potential issues
• Regular software updates and security patches
• System backup verification and disaster recovery testing
• Performance reporting and recommendations for improvements
• Hardware health monitoring and replacement scheduling
- System scalability and contract flexibility
• Modular system design supporting easy expansion
• Capability to integrate additional sensor types and monitoring equipment
• Support for new facility additions without system redesign
• Flexible licensing model accommodating growth
• Future-ready architecture supporting emerging technologies
• Seamless integration of new features and capabilities
- Data ownership and storage requirements
• Minimum five-year data retention capability
• Secure data storage with encryption at rest and in transit
• Regular data backup procedures with verified restoration capabilities
• Geographic data storage location disclosure and approval
• Data portability ensuring easy migration if required
• Compliance with educational data privacy requirements
• Clear data destruction procedures upon contract termination.
- Contract Period/Term: 3 years
- Pre-Submittal Meeting Date: October 30, 2025
- Questions/Inquires Deadline: November 7, 2025
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Quick answers about deadlines, eligibility and submission for this solicitation.
No. This opportunity (SYS-2818) closed on November 21, 2025. See similar open RFPs below.
A government agency in Florida. The buyer's contact and submission details are in the solicitation documents.
Only for USA Organization.
Contract term: 3 years.
Yes: Non-mandatory on October 30, 2025.
Questions and inquiries must be submitted by November 7, 2025.
Yes. After purchase, with a subscription or during a free trial, the RFPPlanet AI Assistant answers questions sourced from this RFP’s documents, such as requirements, evaluation criteria and key dates.
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