Timekeeping Management Solution

The Vendor is required to provide for the acquisition and implementation of a time and attendance, and workforce management solution.
- Streamline and improve workforce time tracking, scheduling, reporting, and compliance across all departments and employee types (e.g., salaried, hourly, part-time, seasonal).
- The municipality currently uses Excel timesheets, which no longer meet the functional and technical requirements of a modern, scalable solution. We aim to implement a system that ensures accuracy, transparency, and efficiency in employee time and attendance tracking while maintaining compliance with local, state, and federal labor regulations.
- Goals
•    Automate time tracking and attendance for all employee types.
•    Integrate with central square area.
•    Ensure compliance with act and municipal policies.
•    Enable flexible scheduling, leave tracking, and approval workflows.
•    Provide robust reporting and audit capabilities.
•    Offer user-friendly interfaces for employees, supervisors, and administrators.
- Core Features
•    Employee web-based and mobile access.
•    Leave/time-off request and approval workflows.
•    Overtime tracking and alerts.
•    Shift scheduling and swap capabilities.
•    Timesheet editing with audit trails.
•    Policy rule enforcement (e.g., rounding, grace periods).
•    Data migration and system implementation.
•    Integration with payroll system.
•    Customizing workflows and access controls.
•    Training for administrators and employees.
•    Ongoing support and maintenance.
•    Biometric/time clock integration (optional)
•    Real-time tracking and dashboards
•    PTO accrual and request workflows
•    Overtime calculation rules
•    Department/project-based time tracking
•    Multi-level approval workflows
•    Audit trails and reporting tools
•    Data backup and disaster recovery contingencies and options
•    Role-based access control
•    API or integration support.

- Questions/Inquires Deadline: October 31, 2025