Educator Information System Upgrades and Support

The vendor is required to provide development, programming, testing and ongoing support for the educator information system (EIS).
•    Expand EIS capabilities to provide financial projections 
•    Leverage EIS to provide email or text updates before and during the renewal process to encourage and facilitate educator license renewal 
•    Work with the credentialing staff to review the verification of certificates for educator working without a SOE (may involve legislative changes regarding teaching on minor assignments) 
•    Work with agency to explore the possibility to share criminal background check summary information with districts, if allowed per agency rules. 
•    Expand on current EIS functionality to allow for enhanced communication with educators. 
•    EIS should allow for agency staff to send emails from within EIS, to be sent from the system with a ‘do not reply’ configuration. 
•    The EIS manager should be able to create templates that are emailed based upon actions within the system. 
•    This logic already exists, but only when programmed. 
•    A series of actions should be preconfigured so that the admin can initiate templates in the future, based upon those actions. 
•    The vendor should work across divisions within the agency to ingrate EIS with other systems. 
•    Integrating EIS with the seeds (common database) to automate EIS security access based upon seeds roles. 
•    The vendor should work to review and update collections across the agency to ensure the reporting of educator positions are accurate. 
•    This could include considerations of how credentialing requirements (e.g., elementary credential versus middle school math credential), can create reporting inconsistencies. 
•    The vendor should recommend data collection standardizations, to improve reporting. 
•    Initiate a transition to update the system architecture and user interface for a subset of the educator information system, allowing for existing integration, and beginning with agreed upon functionality - likely the educator experience (e.g., applications and renewals). 
•    Vendor should use .net, angular and typescript technologies. 
•    Improvement in this upgrade should include improved customer experience such as 1-step renewal applications and moving the selection of endorsement earlier in the application process. 
•    The architecture of EIS to manage application requirements should be refactoring. 
•    The requirements for tests may need to be updated to meet legislative changes regarding reading pedagogy. 
•    The credentialing staff to integrate ESP with EIS for data collections. 
•    Enabling the critical shortage survey to include existing educator counts. 
•    These counts can ensure supplied data is more accurate given the counts of existing state credentialed educators.
•    Support the existing clearance review process to identify and implement improvements - for example, ability to see old applications, ability for direct email and ability to add requirements to an email template. 
•    Provide a report output option that allows for data visualization, creating graphs and charts of report data.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: November 3, 2025