Employee Health Services Cloud Based System

The Vendor is required to provide employee health services (EHS) cloud based system.
- System must have ability to load approximately 2000 additional/new records annually.
- System must have ability for a work force member to be loaded with multiple job categories and work locations.
- System must have a Supervisor portal to track compliance and trends with members per department and division (within the department).
- System must allow for restricted views for identified staff and user groups from highly sensitive lab and radiology results (i.e., supervisor will not see chest X-ray of members).
- System must capture and provide report on all email notifications sent to members.
- System must have the functionality to monitor and track Personal Protective Equipment (PPE) surveillance.
- System must have an alert notification that would be triggered based on a medical surveillance incident and displayed in the surveillance incident and displayed (in the System) with a color identifier for the visual notification.
- System must have the functionality for infection prevention exposure auto email and text notification with tracking of when the notifications were sent out and when members responded.
- System must allow batch entry for incidents in which multiple individuals were affected by an injury, illness, or exposure.
- System must have the ability to report by tuberculous status, including reactors, conversions, non-reactors and active tuberculous disease. Must be able to separate tuberculous skin test from tuberculous blood test.
- System must have electronic approvals documenting who approved with date/time stamp for all forms and questionnaires that require signatures.
- System must have the functionality to identify forms started in the System and not completed; and flag them as incomplete.
- System must have the ability to customize forms for all services including medical surveillance, blood exposures, communicable disease exposures, including tuberculous, COVID, measles, etc.
- System must be able to provide electronic e-forms (fillable questionnaires) to be filled out by candidates (prior to being an employee and after a conditional job offer is given) that are workflow enabled.
- System must allow for configurable workflows. The System must document the approval of all workflows and forms; along with the date/time that they were approved.
- System must maintain a record (i.e., audit trail) of all changes made to data in the system, including both system-initiated changes and user-initiated changes.
- System shall format time fields based on the 24-hour clock/ midnight is 00:00 rather than 24:00.

- Contract Period/Term: 5 years
- Questions/Inquires Deadline: November 04, 2025