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A government agency in Wyoming issued “Cloud Web Based Computerized Maintenance Management System” (RFP). Solicitation SYS-2948 closed on December 2, 2025. Eligibility: Only for USA Organization.
The Vendor is required to provide for a cloud web-based computerized maintenance management system (CMMS) for our housing and dining operations, which support over 3,000 students across 4 residence halls, over 675 apartments, and multiple dining venues.
- The CMMS solution shall support:
• Work order request and tracking,
• Work order routing to technicians based on location and craft,
• Preventive maintenance scheduling,
• Mobile access for field technicians,
• Cost tracking for labor and materials,
• Reporting and analytics,
• Single Sign on (SSO) authentication via Security Assertion Markup Language (SAML), Shibboleth (preferred).
- Online submission portal for students/staff
• Web-based and mobile-friendly user interface for submitting new work orders.
• Customizable form fields for different types of requests (e.g., maintenance, IT, custodial).
• Real-time validation for required fields (e.g., location, issue type, contact info).
- Priority levels and escalation paths
• Multiple priority levels (e.g., Low, Medium, High, Emergency).
• Rules-based auto-assignment of priority based on issue type or location.
• Dashboards to monitor aging work orders.
- Email and text notifications
• Ability to send messages to customers for follow-up or status updates.
• Notification settings configurable per user role (requestor, technician, supervisor).
- Ability to attach images/files
• Support for common file types including but not limited to: JPEG, PNG, PDF, DOCX, XLSX.
• Mobile upload support, including camera capture directly from smartphone.
• Storage and access.
- Preventative Maintenance (PM)
• Calendar-based and usage-based scheduling
• Auto-generation of tasks
• Checklists for PM tasks
• Reporting and Dashboards
• Customizable reports
• Key Performance Indicators dashboards (response time, completion rate, etc.)
• Export to Excel
- Mobile Capabilities
• Native iOS and Android apps
• Offline functionality
• Push notifications.
- Contract Period/Term: 5 years
- Questions/Inquires Deadline: November 10, 2025
Ask any question about the RFP and its amendments. Instantly surface schedules, deliverables, compliance items, evaluation criteria, and budget details with 100% source-backed answers.
Quick answers about deadlines, eligibility and submission for this solicitation.
No. This opportunity (SYS-2948) closed on December 2, 2025. See similar open RFPs below.
A government agency in Wyoming. The buyer's contact and submission details are in the solicitation documents.
Only for USA Organization.
Contract term: 5 years.
Questions and inquiries must be submitted by November 10, 2025.
Yes. After purchase, with a subscription or during a free trial, the RFPPlanet AI Assistant answers questions sourced from this RFP’s documents, such as requirements, evaluation criteria and key dates.
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