Land Records Management System

The Vendor is required to provide for a land records management system that complies with state.
- Mandated Services:
•    Land record indexing and in-house scanning (must include electronic recordings)
•    Fraud alert program for residents
•    System must automatically tie scanned images to recorded documents
•    Remote internet access to land records
•    Ability to audit and collect payment for any copies printed remotely
•    Ability to print land records indices (daily to yearly)
•    Ability to print reports (daily to yearly cash out reports and state reports)
•    Marriage licensing (including online applications)
•    Binders and archival paper
•    Map indexing and imaging
•    Microfilming (land records and maps)
•    Microfilm storage (if needed)
•    Dog licensing program (must include access for animal control)
•    Cash management system
•    Backup and restoration system
•    Description and timeline of transition to your system (if needed)
•    Conversion of data and images in current system (approximately 1973 forward)
•    Software updates
•    24/7 support
•    Provide staff training on all equipment and programs
•    Internet connection requirements
•    All data is sole property of the town and is to be turned over in a mutually acceptable format when and if the contract expires.
- Hardware to include, but not limited to:
•    1 Cashiering station
•    1 Cash drawer
•    1 Receipt printer
•    1 Volume/page label printer
•    1 Check validator
•    1 scanning station
•    1 indexing station
•    1 printer (to print reports, land record pages, indices, marriage licenses, dog licenses, etc.)
•    1 public terminal.

- Contract Period/Term: 5 years