Human Resources Information System

The vendor required to provide human resources information system (HRIS) for applicant tracking and performance management, the vendor should provide estimated timelines for all modules necessary to achieve full system functionality.
•    Recruitment and on-boarding solutions, to include applicant tracking, mobile-friendly, integration with external job boards, and streamlined background check process. 
•    Job description library.
•    Performance management module to include goal setting, KPIs, probationary reviews and exit interviews. 
•    Learning management system (LMS) for all employee training.
•    Integration with the city’s ERP oracle fusion cloud. 
•    Integration with the city’s current intranet (SharePoint site). 
•    Improve user experience, enhance functionality and efficiency.
•    indicate other modules available that might assist city HR functionality.
o    Modules of interest include leave management, incident management, and return to work processes.
- Software requirements
1. Applicant tracking system
•    The HRIS solution should support the full spectrum of HR functions, including retaining and storing candidate profiles, tracking applications, and managing workflows from requisition through hire. it should offer automated notifications, customizable recruitment stages, mobile-friendly application capabilities, and integration with external job boards. 
•    The system should also provide intuitive dashboards for HR staff and managers to monitor applicants, requisitions, and onboarding progress.
2. Performance management
•    Performance management should include configurable review templates for annual and introductory assessments, goal setting, self-assessments, manager reviews, and 360° feedback. 
•    The system should provide continuous feedback tools, automated reminders, and flexible rating scales to track employee performance and engagement.
3. Learning and development
•    The learning and development component may allow for integration with third-party LMS platforms, and specify third party integrations, track completion of both online and in-person training, and provide employees with a self-service portal for accessing assigned trainings, policies, and onboarding tasks. 
•    The system should include tools to communicate upcoming sessions and maintain training records.
4. Onboarding
•    Onboarding functionality should streamline the new hire experience, including integrations with background check and assessment tools, online completion of required forms, policy acknowledgements, and secure document storage. 
•    Workflows should be configurable to accommodate different employee types and integrate with L&D modules to assign required training.
5. Oracle fusion cloud integration
•    The HRIS must integrate with oracle fusion cloud to ensure accurate employee records, supporting both batch file updates (DAT/CSV) and optional real-time API connections. 
•    the system should include data migration validation to maintain accuracy during implementation.
6. Reporting and analytics
•    Reporting and analytics capabilities should provide robust, configurable dashboards and reports for all modules, allowing HR to monitor trends, compliance, and key workforce metrics.

- Virtual Pre-Proposal Conference Date: November 24, 2025
- Questions/Inquires Deadline: November 28, 2025