Document Accessibility Remediation Tool

The vendor required to provide document accessibility remediation tool cloud-based, off-the-shelf tool that reduces the manual time spent remediating accessibility issues in digital documents by 25–50%, while ensuring scalability and incorporating a system training component.
- Accessibility standards
•    Web content accessibility guidelines (WCAG) 2.1
•    WCAG 2.2
•    PDF and UA
- Licensing requirements:
•    Easily scalable to meet the agency needs
o    Tier one 5- 10 user-based or concurrent licenses
o    Tier two 10-20 user-based or concurrent licenses
•    The department team also requests access to a trial subscription (15 business days) to ensure that the tools are both useable and scalable and can reduce the amount of time to address accessibility issues.
- Solution requirements:
1. Easy to learn accessibility remediation platform supporting:
•    Forms
•    Tagging (including heading structure)
•    Reading order
•    alternative text
•    Complex tables
•    Complex lists
2. Support multiple document format including but not limited to:
•    Word
•    Excel
•    PowerPoint
•    Tagged pdf
•    Untagged pdf
3. Vendor provided technical support:
•    Training (system mastery)
o    Ongoing technical support
o    Implementation support
•    Resource repository
•    Technical support and help desk
4. Export capabilities:
•    PDF
•    HTML
•    EPUB
•    Word
5. Testing and validation:
•    Automated testing
o    Accessibility report generation
•    Assistive technology output previews
- Responsibilities and tasks
•    Unformatted excel to pdf
•    Pdf form
•    Unformatted flyer.

- Contract Period/Term: 1 year