Enterprise Training and Compliance Management Software

The Vendor is required to provide a cloud based enterprise training and compliance human resource management platform to deliver, track and report required and elective training for faculty, staff and students.
- The solution will centralize compliance training (e.g., FERPA, Title IX/Clery, HIPAA where applicable, data privacy, cybersecurity awareness, GLBA Safeguards), professional development, and optional learning pathways; integrate with Central identity, HR, and LMS systems; and support robust analytics and audit-ready reporting.
- Must be able to Provide:
•    A modern learner experience accessible on web and mobile while allowing for in-person class/training offerings.
•    Automate assignments, reminders, and escalations based on role/attributes within specific timeframe.
•    Enhance employee onboarding and offboarding ensuring alignment with local policies and procedures.
•    Integrate with SSO (Azure AD) and LMS; support SCORM 1.2/2004 and xAPI.
•    Provide opportunities to support fully online, hybrid, and in person training and compliance activities and multi-lingual support.
- Software-as-a-Service (SaaS) Platform multi-tenant or private cloud solution hosted in with
99.9% uptime SLA.
- Courseware Catalog library of up-to-date compliance courses (FERPA, Title IX/ /Clery, ethics, HIPAA, ADA, data privacy, cybersecurity, anti-phishing, anti-harassment/discrimination, workplace violence prevention, campus security authority, human trafficking, EHS/agency as applicable). Include multi-language support and WCAG-compliant media/transcripts. 
- Content Authoring & Ingestion tools to create/edit custom courses, quizzes, acknowledgments; upload SCORM/xAPI content; versioning; scheduled reviews.
- Learning Assignments & Automation dynamic rules by role, department, union, job code, bargaining unit, employee type, supervisor, student worker, location, risk profile; due dates; recurring cycles; grace periods; automated reminders and escalations.
- User & Group Management provisioning via SSO/SCIM; nightly syncs from HRMS (and/or flat files/SFTP); attribute-based groups and exceptions; role delegation; approver workflows.
- Dashboards & reporting real-time completion % by division, delinquency lists, audit trails, certificates of completion, scheduled exports to SFTP; APIs.
- Notifications branded email/SMS/in-app notifications via templates.
- Support & Services including implementation, integration, data migration, testing, training, change management, ongoing support, and quarterly business reviews.
- Platform & Content
•    SaaS, multi-tenant or single-tenant, SOC 2 Type II attested (last 12–18 months)
•    Course library covering FERPA, Title IX/VAWA/Clery, HIPAA (where applicable), ADA, cybersecurity, anti-harassment/discrimination, workplace violence, EHS.
•    SCORM 1.2/2004 and xAPI ingestion; native authoring tool with question banks and randomization.
•    Version control; assign by course version; completion carry-forward rules.
•    Mobile-responsive UI
•    WCAG 2.2 AA conformance; accessible player; keyboard-only navigation; transcripts/captions/alt text.
- Identity, Integrations & Data
•    SSO via SAML 2.0 and/or OpenID Connect (Azure AD Entra ID).
•    User sync via SCIM 2.0 and/or secure flat files (SFTP) or APIs; attribute mapping (job code, department, union, supervisor ID, and campus).
•    HRIS/LMS: Integration options for PeopleSoft/Workday/Banner HR; Blackboard; data feeds to data warehouse.
•    APIs: REST/GraphQL with tokens, rate limits, and documentation.
•    Data residency: US-only storage; logical tenant isolation.
- Assignments, Automation & Notifications
•    Attribute-based assignment engines; recurrence; expirations; grace and escalation logic.
•    Automated reminder cadence; supervisor copies; templates.
•    Manager and learner dashboards; certificates; badge/credential issuance (Open Badges).

- Contract Period/Term: 3 years
- Questions/Inquires Deadline: November 25, 2025