Syllabus Management Platform

The Vendor is required to provide a cloud-based syllabus management solution that enables the creation, revision, auditing, and discovery of syllabi across academic programs.
- An intuitive and flexible cloud-based platform with an editing interface allows faculty and staff to change course syllabus information, review progress, and archive syllabi quickly and efficiently. Students receive notifications of updates via email directly from the platform.
- Consistent Structure: Breaking the syllabus down into its already standard categories makes reporting, reviewing, and searching possible.
- Ability to create and manage multiple levels of syllabus templates (e.g., institutional, departmental, and course-specific) that allow for shared information at each tier. Updates to higher-level templates automatically cascade to all syllabi derived from that template, ensuring consistency and efficiency across the institution. Templates and syllabi in development would not be searchable to external users.
- Ability to have production and staging servers.
- Provide robust, customizable reporting capabilities that support institution-wide and granular analysis of syllabus content, usage, and compliance. Reporting tools should allow data export, filtering by course, department, or user group, and summary dashboards for access, utilization, and version history metrics.
- Provide a centralized, searchable repository for all syllabi, ensuring that current and historical syllabi can be easily located, retrieved, and shared for system needs, accreditation, transfer, or prospective student needs. Archival access must support retrieval by semester, instructor, course, or program.
- The system must include granular permissions allowing administrators to set editing, viewing, and reporting rights at the system, college, department, and individual syllabus levels. Permissions may be applied to user groups or individuals, including control over public versus internal visibility of syllabi.
- Mobile Access: Optimized for small screens. Faculty will have all their course information at their fingertips, anytime, anyplace, and on any mobile device. Services must include consulting, training, data administration, and development to assist with the implementation and use of the System.
- Ability to import existing syllabi into the syllabi management system.
- Pull in course information and syllabus content from existing systems, such as SIS Banner and catalog systems, for example, Course Leaf.
- Easy Updates: Making changes to the syllabus is as easy as editing in MS Word.

- Contract Period/Term: 2 years
- Questions/Inquires Deadline: November 19, 2025