Grant Enterprise Management Solution

The vendor required to provide grant enterprise management solutions that support the full grant-maker process, including contract administration, tracking of incoming funds from diverse sources, and generation of reliable reports.
1. Planning and design
•    Work with department staff to review program requirements and representative workflows.
•    Review existing use cases to confirm user experience, workflows, and requirements. 
•    Provide input on mockups to validate assumptions and support product discovery.
•    Suggest approaches to project planning, including milestones, deliverables, staffing, and responsibilities.
•    Identify opportunities for modularity, including workflows that could be reused across program areas.
2. Configuration and development
•    Configure modules to support representative use cases such as funding intake, application review, award and contracting, invoicing, monitoring, corrective actions, closeout, and reporting. 
•    Support configuration of cross-cutting functions such as audit logging, communications, task tracking, and document management. 
•    Provide information on integration approaches with state financial and reporting systems, including use of APIs and integration with commonly used platforms such as data-bricks, microsoft power platform, or comparable solutions.
3. Implementation and transition 
•    Strategies for staged implementation that minimize disruption to program operations. 
•    Outline training and knowledge transfer methods for department program staff, IT staff, and approved third parties. 
•    Provide examples of testing, pilot, and rollout approaches used in similar projects.
4. Maintenance and operations (M&O) 
•    Share practices for post-go-live support, including incident management, service levels, and version control. 
•    Provide information on how system updates, upgrades, and enhancements are typically managed. 
•    Explain how department staff or administrators could configure and maintain the system over time.
5. Reporting and evaluation 
•    Reporting and dashboards available to support program oversight, including fund tracking, invoice reconciliation, compliance monitoring, and closeout validation. 
•    Provide options for ad hoc reporting and custom queries without it intervention. 
•    Share how your solution supports metrics and analytics such as workflow efficiency, user adoption, and compliance. 
•    Provide examples of system performance reporting practices, including availability and usage.

- Questions/Inquires Deadline: November 20, 2025