Student Organization Platform

The vendor required to provide student organization platform solution should enhance student involvement, streamline organization management, support cocurricular learning, and empower student leaders through data-driven insights and intuitive tools.
- Student organization management:
•    Ability to have an organization registration process that includes a defined workflow (adaptable workflow). 
•    Ability to require form completion or checklist completion for officer approval in the registration and re-registration approval processes. 
•    Ability to define requirements based upon organization type (student organizations need to have a complete executive board, and departments have only one role). 
•    Ability to define administrative and user roles based upon the role an individual holds within the organization. 
•    Ability to mass assign or mass unassign administrative privileges. 
•    Ability for students to affiliate with organizations, generating a roster of members. 
•    Ability to automatically expunge students from the roster based on enrollment. 
•    Ability to populate organization rosters via data feed. 
•    Ability to communicate with organization registration submitter (send back revision needs within the platform). 
•    Ability to embed forms into the registration process for review and approval. 
•    Ability to have an in-platform, multi-channel feed posted in each organization's group page to central group-related communication. 
•    Ability to facilitate organization elections, including nomination management, candidate eligibility verification, customizable ballots, secure online voting, automated vote tabulation, and generation of detailed election reports and audit logs. 
•    Ability to upload voting eligibility lists to tie to election ballots, tied to enrollment, living groups, Greek affiliation, etc.
- Event management:
•    Ability to have a campus customized event registration process that incorporates form logic into the registration questionnaire.
•    Ability to have an approval workflow that engages with individual users and organizational approvals. 
•    Ability to assign attributes to events that customize approval flows based on those attributes. 
•    Ability for users to customize their event feed to only public events, organization-specific events, or private events. 
•    Ability to set events as recurring. 
•    Ability for users to rsvp to events. 
•    Ability for users to purchase event tickets in the app. 
•    Must be able to integrate with the university's point of sale software (i.e., touch net). 
•    Ability to track attendance at events, which includes check-in and check-out functions. 
•    Ability to manually enter students at events via student id number or university email address. 
•    Ability to swipe a student id card with a USB or Bluetooth reader. 
•    Ability to scan an event-specific and student-specific QR code to check in. 
•    Ability to have a refreshing QR code for events.
- Service hour management and tracking:
•    Ability to track, submit, and approve community service and volunteer hours. 
•    Ability for outside agencies to submit volunteer opportunities which are approved for posting by administrator(s). 
•    Ability to submit a wide variety of types of service (i.e., donated goods, monetary donations, etc.) 
•    Ability for outside agencies to create and manage their own volunteer initiatives through own designated profiles within the system. 
•    Ability for individual user and administrator to export service transcript for reporting purposes.
- Communication:
•    Ability to draft and send emails directly through an in-platform email builder to defined users. 
•    Ability to send text messages.
•    Ability to send push notifications.
- Data and reporting:
•    Ability to create points tracking, badging, or other reward systems for students who attend events and complete evaluations and assessments. 
•    Provides flexible data pulling and processing options. 
•    Ability for the user to initiate and format detailed reports for export. 
•    Ability to export event attendance, organization involvement, and other engagement data based upon organization characteristics, individual students, and categories of students. 
•    Ability to filter and export data within specific categories and date ranges. 
•    Ability to save data queries for repeated use. 
•    Ability to export student org leaders by role or position. 
•    Ability to create custom tracks and checklists for user engagement tracking, which are tracked in-platform and checked off automatically once completed. 
•    Comprehensive analytics on student participation. 
•    Ability to control access to data tools and data.
- System integration:
•    This system must have an API option that utilizes industry standards to extend the solution. 
•    All data produced and housed by the system must be fully viewable and accessible by API or other direct connection to the data.
•    The ability to have a complementary, native mobile application available for iOS and android users. 
•    The ability to connect with the university event calendar powered by concept3d, localist events. 
•    A connection that allows events created in the student organization platform to be fully transferred to the campus event calendar. 
•    Authentication is established via single sign-on. 
•    Meets all accessibility requirements with ADA and WCAG standards. 
•    Unlimited administrative users. 
•    Custom branding - logo and color 
•    Outlined data security and privacy protocols.

- Contract Period/Term: 1 year