Career Services and Applied Learning Management System

The vendor required to provide software as a service (SaaS) career services management (CSM) platform and applied learning management to manage our career services operations and intricately track and manage 16 different types of applied learning.
- The system must meet these requirements:
•    A single, integrated, web-based, hosted solution under one contract and pay structure. 
•    A comprehensive platform providing equal functionality and equivalent user experience across smartphones, tablets, and computers. 
•    Intuitive workflows and clear task progression and end-states for all users. 
•    Act-compliant real-time data integration with banner and single sign-on (SSO) for student and staff accounts. 
•    Smooth integration and functionality of appointment scheduling and event planning with third party applications (campus groups, outlook, canvas, etc.) and university ecommerce systems such as touch-net. 
•    Host and display multimodal resources (audio, video, graphics, interactive, etc.). 
•    Interactive real-time visualization and reporting of assessment data (learning objective metrics, first destination data, program objectives, and user analytics). 
•    Ability to extract data points from all silos (students, events, employers, etc.) simultaneously into a report. 
•    Ability to create and share custom dashboards through multiple forms of media, including but not limited to mobile, email, and print.
•    The system must provide online workflow approvals for applied learning tracking between the student, academic department, supervisor, and career services. 
•    The system must have the ability to send automated emails for workflow approvals. 
•    These approvals must be available without having to log in to the system 
•    Ability for internal and external campus partners to create and manage one-time and ongoing events where students can register 
•    Options for students to be able to input their own volunteer experiences with communication directed to their site supervisor for verification 
•    A mechanism for students to track their volunteer experiences, for partners (community members, employers, mentors, etc.) to record their volunteer data, and for university staff to evaluate and assess volunteer data 
•    System that is easily accessible by students and student supervisors; maintains student applications and applicant materials and makes them easily retrievable; integrates with banner; integrates with background screening; allows for onboarding notifications; allows for completion of forms electronically; includes hiring workflows; and detailed report generation.
- Staff and faculty-specific
•    Management and billing and payment for career events including career fairs, employer information sessions, advising workshops, and on-campus recruiting (interviews, tabling, classroom visits). 
•    Ability to manage and track 16 different applied learning types, whether for credit or co-curricular, through fully customizable and department-defined workflows.
•    The ability to provide discrete employer accounts and direct posting access for all departments that provide student employment. 
•    Efficient creation and personalization of marketing campaigns through student and employer-facing pages with tagging and drag and drop functionality. 
•    Ability to create and manage subgroups for specific student types and targeted volunteer opportunities 
•    The ability to recruit, select and onboard student employees, integration with banner 
•    Differentiation and management for diverse classifications of on-campus employment (work study, non-work study, non-student hourly funding sources); and ensures only those with that funding are able to view those openings.
- Student-specific
•    Automated student access to individually relevant professional development information through both system administrator tailoring and machine learning. 
•    Storage of student career portfolio information. 
•    Facilitation of direct student-employer interaction at the option and informed consent of the student. 
•    Ability to register for one-time and ongoing service opportunities 
•    A tracking mechanism for students to view and download all their volunteer experiences 
•    Options for students to be able to input their own volunteer experiences with communication directed to their site supervisor for verification 
•    Accessible through multiple platforms (i.e., computer and phone); history of “applications”; ability to “build” resume, cover letter, etc. in system
- Employer and community partner-specific
•    A full suite of recruitment tools for prospective employers, including direct posting of jobs and on-campus recruitment. 
•    Data tracking system for posted positions and applicants. 
•    External partners can create, manage, and edit one-time and on-going service opportunities for students 
•    Ability to track the volunteer data for their own record keeping 
•    Options to communicate directly with registrants and potential employees through the platform.

- Contract Period/Term: 6 years
- Questions/Inquires Deadline: November 21 – December 5, 2025