Pickens Post Secondary Student Information System

The Vendor is required to provide to procure and implement a new student information system (SIS) and financial aid software, either as two standalone products or as one bundled package.
- The system's primary goal is to modernize student data management, streamline administrative processes, and provide a seamless, integrated experience for students, faculty, and staff. 
- A core component of this project is a comprehensive financial aid module that integrates tightly with student records and external regulatory systems.
- Objectives
•    Streamline Operations: Automate key administrative processes, including admissions, registration, financial aid, and billing.
•    Enhance User Experience: Provide a modern, mobile-friendly, and single-sign-on (SSO) experience for all users.
•    Improve Data Integrity & Access: Ensure accurate data through validation, provide robust custom reporting, and offer clear data dashboards.
•    Ensure Compliance & Reporting: Automate regulatory reporting and internal compliance tracking (e.g., SAP).
•    Integrate Key Systems: Create a connected ecosystem by integrating the SIS with the LMS (Canvas) and other critical third party platforms (HubSpot, Infinite Campus, Google Workspace).
- Core System & Technical Requirements
•    Pre-production Sandbox: A dedicated sandbox environment for testing, configuration, and training that mirrors the production instance.
•    Scheduled Database Backups: Automated, regular database backups delivered securely via SFTP.
•    Data Validation Tool: In-built tools to ensure data integrity and consistency upon entry and import.
•    Comprehensive Audit Logs: Detailed, immutable logs tracking user activity, data changes, and system access for security and compliance.
- User Access & Security
•    Google SSO: Seamless single sign-on integration using Google Workspace credentials for all user types.
•    SSO from SIS to LMS: Single sign-on functionality allowing users to navigate from the SIS directly into the Learning Management System (Canvas) without re-authentication.
- Financial Aid Module
•    Core FA Program: Must provide either a deep, built-in Financial Aid program or a seamless, comprehensive integration with numerous Post-Secondary Financial Aid applications.
•    SAP Calculation: Automated calculation for Satisfactory Academic Progress (SAP) to ensure financial aid compliance.
•    Automated Disbursement: An automated process for disbursing financial aid funds to student accounts.
- Communication & Engagement
•    SMS Capabilities: Integrated SMS/text messaging functionality for communication with students and prospects.
•    Alumni Management: A module or feature set to manage alumni data, communication, and engagement.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: December 11, 2025