Contract Lifecycle Management Tool

The Vendor is required to provide contract management platform will serve as a comprehensive system designed to streamline the solicitation and evaluation process, contract negotiation, management, and compliance tracking.
- The deployment of the product should be timely, orderly and efficient.
- Phases as follows:
•    Front End: Solicitation development through contract award.
•    Back End: Executed agreement and renewals through termination and close-out.
•    Overall: This includes services that more relate to the overall product capabilities.
- It will enable organization to manage procurement efficiently, automate workflows, ensure regulatory compliance, and foster transparency in contract lifecycle management.
- Objectives
•    Automate the solicitation process for vendors and procurement teams.
•    Automate contract creation, negotiation, and approval workflows.
•    Provide real-time tracking of contract statuses, deadlines, and milestones.
•    Offer a centralized repository for contract documents, amendments, and correspondence.
•    Enhance communication and collaboration between stakeholders through in-platform workflows and editing capabilities.
- RFx Management
•    RFx publishing and response submission portal
•    In-platform response evaluation and scoring system
•    Secure vendor registration and authentication
•    Notifications and alerts for bid opportunities
•    No charge to vendor to download and respond to agency opportunities
•    Contract Lifecycle Management
•    Drafting, routing, reviewing, and approving contracts (in-platform preferred)
•    Version control and audit trails for contract modifications
•    E-signature integration for approvals (preferred)
•    Automated contract renewal and expiration alerts (with ability to add other alerts as needed)

- Contract Period/Term: 3 years
- Non-Mandatory Pre-Proposal Conference Date: December 8, 2025
- Questions/Inquires Deadline: December 16, 2025