Chromebook Management System

The Vendor is required to provide a comprehensive Chromebook management system.
- Provide a scalable solution capable of managing approximately 80,000 student devices and associated accessories across approximately 90 school sites.
- System should support device inventory, assignment, fee tracking, reporting, and integration with existing District systems, including Google Workspace for Education, PowerSchool, and Active Directory (or equivalent identity management solutions).
- Provide a solution, inclusive of all required licensing, implementation, data migration, configuration, integration, and training.
- Comprehensive Asset Management
•    Inventory and inventory management of Chromebooks, accessories (chargers, cases), and related devices.
•    Support for asset lifecycle management, including acquisition, deployment, assignment, repair, and retirement.
•    Ability to associate each asset with funding source, purchase order, and both hardware and software warranty details.
•    Support for grouping assets by student, staff, classroom, cart, or site.
- Check-In / Check-Out Management
•    Streamlined process for assigning and returning Chromebooks.
•    Barcode or QR code scanning support.
•    Option for digital signature capture during issuance and return.
•    Offline functionality via mobile or handheld app.
- Fee & Damage Tracking
•    Ability to record incidents, assess fees for damage or loss, and maintain individual student balances.
•    Integration with payment systems or accounting exports.
•    Functionality to hold or restrict new device checkouts for unpaid fees.
•    Ability to communicate fines or fees to parents and students.
- Integrations
•    Direct synchronization with Google Admin Console for device and OU management.
•    Integration with PowerSchool for automated student and staff data imports.
•    Compatibility with Single Sign-On (SSO) systems (Active Directory, LDAP, ClassLink, etc.).
•    Open APIs for custom reporting and future integrations.
- Reporting and Analytics
•    Built-in and customizable reports for inventory, assignments, repairs, and fees.
•    Support for dashboard creation, audit trails, and scheduled report exports.
- User Access and Roles
•    Role-based access for administrators, technicians, teachers, and librarians.
•    Support for multi-site management, allowing both centralized district-level oversight and local school autonomy.
•    Single Sign On (SSO)
•    Ability to integrate with Active Directory or PowerSchool for user import and roles assignments.
- Data Security and Compliance
•    Compliance with act, and all applicable data privacy laws.
•    Secure data storage, encryption, backup, and recovery protocols.
•    Detailed activity logs and user audit trails.
- Implementation, Support, and Training
•    Vendor-provided configuration, setup, and deployment assistance.
•    Comprehensive training materials for administrators and staff.
•    Ongoing technical support, updates, and maintenance.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: December 15, 2025