Professional Development and Performance Evaluation and Absence Management Software Solutions

The Vendor is required to provide an integrated, enterprise-level software solution that supports Professional Development (PD) management, Employee Performance Evaluation and Absence Management functions across the District.
- Provide to procure comprehensive software solutions that support both professional development and substitute/absence management.
- Provide platforms that:
•    Enhance professional learning, mentoring, and evaluation processes.
•    Streamline absence management and substitute assignment.
•    Integrate seamlessly with schools existing and future ERP systems.
•    Deliver accurate reporting, compliance, and audit readiness.
•    Provide user-friendly, mobile-friendly, and secure access for all district stakeholders.
- System Integration & Compatibility
•    Seamless integration with Focus ERP and continued interoperability with SAP ERP until full migration is complete.
•    Sync with employee records, pay rates, time worked, and position codes to ensure accurate payroll alignment.
•    Support Single Sign-On (SSO) using schools authentication system.
•    Auto-sync updates in employee data (role changes, terminations, new hires) into both PD and substitute systems.
•    Ability to import candidates directly from Nimble (ATS) into the substitute pool with minimal manual entry.
- Professional Development Features
•    Data export/download for record retention.
•    User-friendly interface for staff and administrators.
•    Mentor log tracking with time-stamped records.
•    Evaluation and observation tracking aligned with Danielson (2022).
•    Coaching observation tracking with customizable forms.
•    Professional development hours and activities logging.
•    Embedded professional development resources and materials.
- Substitute & Assignment Management
•    Bulk upload substitute data via spreadsheets or HR system.
•    Store substitute certification, qualifications, preferences, availability, and restrictions.
•    Track background checks, certifications, training, and expiration dates with automated alerts.
•    Create and manage specialized pools (e.g., teachers, clerical, and paraprofessionals).
•    Manage availability across multiple pools.
- Absence & Vacancy Management
•    Employees must be able to submit absence requests (sick, personal, PD) via mobile app or web.
•    Manage long-term vacancies (medical leave, retirements) with ability to assign multiple subs.
•    Customizable absence approval workflows (e.g., principal approval).
•    Absence categories must tie directly to HR/payroll codes.
•    Support for part-day absences and flexible scheduling.
- Assignment Tracking & Fill Management
•    Dashboard displaying live fill rates by school, department, and district.
•    Calendar views of absences, substitute assignments, and fill rates.
•    Intelligent substitute matching based on availability, qualifications, preferences, and performance.
•    Automatic notifications (email, text, phone) to substitutes when jobs are posted.
•    Configurable assignment rules (e.g., prioritize building subs, retired staff, and certified teachers).
•    Push notifications for urgent same-day coverage.
- Compliance & Audit
•    Full system audit logs for absence and assignment changes.
•    Substitute electronic check-in/out (geo-tagging optional).
•    Meet student/employee data security standards.
•    Archive and retain records per schools retention policy.

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: January 07, 2026