Digital Asset Management System

The Vendor is required to provide a digital asset management (DAM) system for the county.
- As the marketing program grows year over year, so do the assets that are produced. More photos and videos are created to provide engaging and informative communications and to build the brand.
- Provide a comprehensive DAM system designed to store, organize, manage, and distribute digital assets such as images, videos, documents, audio files, design files, and other multimedia files.
- The DAM system must cater to the needs of an organization which leverages the services of other third-party consultants to support its marketing department. 
- The DAM system should also ensure accessibility, scalability, and compliance with security and data management standards.
- Goals
•    Controlled, secure, and easily searchable digital asset storage
•    Online location is accessible anywhere
•    Archiving of various quality level (low/medium/high resolution) assets
•    Providing various levels of access for different users
•    The capability for group and share images.
- The platform shall allow users to easily search and retrieve specific assets based on metadata filters.
- The DAM system should also be able to provide users with metadata to understand the technical attributes of an asset, such as, but not limited to, file format, file size, compression details, duration of audio and video files, and color depth or dimensions.
- The capability for speech-to-text transcription for video and audio files is required, with the ability to generate closed caption files in common formats such as, but not limited to, SubRip Subtitle (SRT) and Web Video Text Tracks (VTT).
- Collaboration Tools – The DAM system provided by the Contractor shall include a comprehensive set of tools to facilitate team collaboration, such as, but not limited to, the ability to review, comment on, and approve assets, including for groups of users.
- Rights Management – The DAM system provided by the Contractor shall have the ability to store information about usage rights for each asset, including licensing agreements, to ensure that assets are used appropriately.
- Version Control – The DAM system provided by the Contractor shall be able to track versions of assets, ensuring that the latest version of an asset is always available and previous versions can be retrieved if needed.
- Analytics and Reporting Tools – The DAM system provided by the Contractor shall include a comprehensive set of analytics and reporting tools for assessing the performance of digital assets, including audience analytics.
- Budget: $24,150

- Contract Period/Term: 1 year
- Questions/Inquires Deadline: December 29, 2025