The Vendor is required to provide for a comprehensive, enterprise-level transcript processing and transfer credit evaluation automation solution that modernizes and automates transfer credit intake, evaluation, articulation, and prospective transfer student recruitment by means of a transfer portal that is able to provide degree audit information to prospective students.
- The university also has a continuing education division that offers both credit and non-credit programs.
- Solution will leverage AI technologies to extract transcript data, match it against institutional equivalency rules and must integrate seamlessly with Oracle Campus Solutions (PeopleSoft) and support the full lifecycle of transfer credit—from transcript ingestion to final posting in the Student Information System (SIS).
- The University is especially interested in vendors who:
• Provide end-to-end implementation services with minimal burden on campus IT staff in collaboration with an internally assigned project manager.
• Demonstrate deep expertise with Oracle Campus Solutions/PeopleSoft integration.
• Leverage AI-enhanced automation, machine learning, or NLP to improve accuracy and speed.
• Is able to integrate with the Oracle Campus Solutions/PeopleSoft Academic Advisement module to provide on demand degree audit information to prospective transfer students.
- Transcript Ingestion & Processing
1. High School & College Transcript Reading
o Accurately read and parse both high school and college transcripts, including:
o PDF and scanned images
o E-transcripts (e.g., Parchment, National Student Clearinghouse, SPEEDE)
o Unofficial documents uploaded by students
o Extract course, grade, credit, and term information.
o Handle custom evaluation rules (e.g., Mass Transfer General Education Foundation, weighted high school GPA rules)
o Identify and normalize institution names and course subjects/numbers.
o Accurately read and parse international credential evaluations (e.g., WES, CED, NACES and similar)
o Handle varying formats (OCR + AI/NLP strongly preferred).
2. Connection to Existing Document Management
o Pull transcripts directly from On Base via API or automated retrieval.
o Associate transcript data with the correct student record and/or prospect.
- Solution must provide robust, secure, and fully documented integration with Oracle Campus Solutions (PeopleSoft) 9.2.
- Must demonstrate prior successful integrations with PeopleSoft at peer institutions and must clearly articulate the technical approach, supported APIs, data exchange methods, and mapping strategies.
- The solution must not require the creation or maintenance of a shadow student information database unless expressly approved by SSU.
- Real-Time or Near-Real-Time Integration
o Web services, REST APIs, integration broker endpoints, or other standards-based approaches
o Secure and FERPA-compliant transmission protocols
o Automated synchronization of changes without manual intervention
- Required Bi-Directional PeopleSoft Integration
• Transfer Credit & Articulation
o Transfer Credit Evaluation (TCE) tables
o External course and institution tables
o Equivalency rules, transfer subject areas, and articulation conditions
o Student External Education tables
• Academic Structure & Course Data
o Course Catalog (e.g., PS_CRSE, PS_CRSE_CATALOG, PS_CRSE_OFFER)
o Academic Organization, Academic Program, Plan (as needed for degree applicability and transfer articulation)
• Degree Audit / Academic Advisement
o Academic Advisement requirement tables
o Updates needed for preliminary degree audit scenarios
• Student Records & Admissions
o Bio/demo data needed for record matching
o Admissions application records (for recruitment module)
o Student Program/Plan/Term data as applicable
- Contract Period/Term: 5 years
- Questions/Inquires Deadline: January 30, 2026
