eProcurement System

The Vendor is required to provide a comprehensive enterprise eProcurement system will replace the current system, will be designed to streamline the purchasing process for the State agencies by automating transactions and managing procurement activities electronically.
- Key Solution Functionality Elements
- Single point of entry- a single initiation point for all procurement activities.
- Smart routing- a rules engine that electronically guides users down the appropriate procurement pathway.
- Compliance- a technology solution that has business rules and controls “baked in”
- Portal- a solution that integrates access, collaboration, community, personalization, resources, and information for both buying and suppliers users.
- Open marketplace environment- an electronic environment of goods and services that provides a “catalog of catalogs” like shopping experience with access to contracts to content available in Cooperative Contracts and external internet retail marketplaces.
- Integration- batch and real-time with multiple existing financial management, ERP, and other core systems used by the state.
- Workflow- a configurable, rule/role-based approval automation.
- Document Management- an automated solution to create, transact, and store documents.
- Reporting, dashboards, and data visualization- a solution to provide detailed reports and interactive visual analytics.
- Configurable- to address the specific and varying needs/uses of organizations within the State, both as an enterprise and individually.
- Transparency- provide public and internal visibility into purchasing activities and outcomes.
- User Experience
- Capability that allows user to personalize their initial screen based on their needs or use of the Solution.
- Intuitive navigation to guide users to the appropriate Solution component with as few clicks as possible.
- Wizard-driven capabilities that can direct the user to the appropriate process or functionality of the Solution.
- Portal that informs users and supports user work management.
- Functionality optimized for mobile access and use.
- Workload management functionality that will all the reassignment of work to another user. This includes, at a minimum, purchase request, solicitations and contracts.
- Role-based functionality for drafting, review and approval, evaluator, and other processes.