Student Fee Payment Software

The vendor required to provide student fee payment software for include:
- Functional requirements and payment processing
•    Multi-channel payments: facilitate in-person and electronic payments initiated by parents or district personnel for all fee types (e.g., yearbooks, clubs, parking, exams, and ad-hoc fees). 
•    Point of sale (POS) and events: provide pos capabilities for district-led events (sports, theater, fundraisers). 
•    Ticketing and venue management: generate electronic QR-coded tickets for events by the payment system.
o    Support seat selection and payment for district-owned entertainment and athletic facilities.
•    Transaction management:
o    Apply convenience fees during the payment transaction.
o    Group multiple student fees into a single parent transaction.
o    Capture and identify the specific district personnel processing each transaction.
o    Support online and brick-and-mortar school stores.
•    Fee customization: ability to waive, prorate, or reduce fees.
o    Incur fines for damaged or lost district assets (textbooks, computing devices).
o    Allow parents to authorize the transfer of excess funds between chargeable accounts.
•    Privacy and equity: ensure student "free and reduced" status is never visible on printed or electronic media.
•    Public donations: provide a public-facing portal for general financial donations to the district.
•    Form integration: allow district personnel to create and modify required forms (e.g., field trip permissions) to be completed by parents during the payment process.
- Systems integration and data synchronization
1. SIS integration:
•    Bidirectional, high-speed sync with the district student information system (sis), including data feeds for students, parents, and staff. 
•    The system must maintain performance during high-demand periods (e.g., fall registration). 
•    The district currently uses PowerSchool.
2. ERP and financial integration:
•    Integrate via API or file export and import with the district’s financial and ERP system
•    Map every fee type to the district accounting code structure
3. Food service:
•    Interact with the district’s food service application to apply credit balances (LINQ titan). 
4. Automated reporting: 
•    Generate daily bank deposit manifests by location and batch using district-specified naming conventions.
- User experience and accessibility
•    Parent portal: a dedicated portal accessible during yearly registration and throughout the school year.
•    Multilingual support: all incoming and outgoing messages must be translatable into district-used languages, including but not limited to: Spanish, Gujarati, Mandarin, Telugu, Vietnamese, Arabic, Portuguese, Mam, Russian, and Tamil. 
•    Cross-platform compatibility: fully functional on all modern web browsers and scalable for mobile and tablet screens. 
•    Accessibility: fully compatible with assistive and adaptive technologies (ADA compliance). 
•    History and receipts: allow users (parents, students, staff) to view, export, or print payment histories. 
•    Ability to generate charges that do not appear on itemized receipts when necessary.

- Contract Period/Term: 5 years
- Questions/Inquires Deadline: January 29, 2026