Campus Card Software Solution

The Vendor is required to provide a card system that will integrate with existing student information systems and other software/hardware used for various functions or provide a reasonable replacement.
- Provide evidence of financial stability (e.g., audited financial statements or Dun & Bradstreet report) to ensure long-term viability.
- Campus card solution shall include the following:
•    Unlimited number of users, user types, database types, and database connections;
•    Easy-to-use application allows quick access to data, minimizing data services workload;
•    Timely and informed data-driven decisions in areas such as Student, Finance, Academics, Institutional Research, Human Resources, etc.
•    Accessible, updated basic system training, user manuals, and help features;
•    Cross-platform functionality (ability to integrate with other systems);
•    Secure and scalable applications;
•    Central management dashboards;
•    Self-service options.
- Features, Capabilities and Controls
•    Identification;
•    Access control (buildings, classrooms, labs, facilities, transportation vehicles);
•    Point-of-Sale and similar terminals;
•    Meal and Declining Balance authorization;
•    Attendance and Activity tracking;
•    Provides a simple, expedient process for ID card production;
•    Provides audit trails for all transactions;
•    Includes a user-friendly means for reporting;
•    Offers a management console that allows permissions to be segmented by user, or user group, to allow for distribution of responsibilities based on need;
•    Seamless integration with current Identity Management System (IDMS) which is our middleware for identity management across systems (PeopleSoft, CSGold, Blackboard AD, etc.);
•    Standard static reporting with report customization and delivery;
•    Dynamic reporting with report customization and delivery;
•    Supports single sign-on;
•    Ability to configure system functions;
•    Smart Card and Mobile credential (iOS and Android) issuance and usage;
•    Provides web and mobile device access for user account management is desired but not mandatory;
•    Provide a solution to support student elections is desired but not mandatory.
- The solution must be able to load funds on the card (cash deposits via POS, online credit/debit deposits via web portal and/or mobile app, deposits through the software’s module).
•    Agency must be able to reduce the balance based on the student purchases.
•    Agency must be able to integrate the card data with industry standards systems.
•    Students must be able to use the card to access and spend their meal plan “swipes” and declining balance funds.
•    Students must be able to use the card to check out library books and materials.
•    Students must be able to use the card at pay-for-print stations.
•    Students must be able to use the card to access residential halls/rooms, classrooms, labs, and facilities across campus.
•    Students must be able to use the card to pay for vending machine purchases.
•    Students must be able to show, swipe, and scan the card for entrance to a variety of campus-hosted functions and events.
•    Students must be able to use their card to access University transportation.
- The card must entitle users to privileges including facilities use, access resources (tutoring, checkout equipment, and/or off-campus partners).
- Access Controls
•    Must provide error messages and diagnostic routines to help system operators troubleshoot problems with or without the assistance of supplier technical support.
•    Must be user programmable from the host, or another card reader, as well as using its own keypad.
•    Must restrict functions to authorized operators and management.
•    Credentials supported by standalone, offline lock manufacturers.

- Contract Period/Term: 5 years
- Pre-Bid Conference Date: February 06, 2026
- Questions/Inquires Deadline: February 13, 2026