Cosmetology Salon Management System

The Vendor is required to provide a new cosmetology salon management system for its cosmetology school.
- This system will support all functions of the salon including but not limited to: student progress tracking, salon services, dispensary management and reporting.
- Providing a scalable solution that is able to provide a salon/cosmetology management software that will be able to track and manage student hours and services provide and salon retail services for the following disciplines:
•    Cosmetology
•    Nail Technology
•    Esthetics    
•    Master Esthetics
•    Barbering
- System is to have ability to manage at least four hundred students. System should have ability to track the following per student:
•    hours on salon floor
•    clock in hours for training program
•    number of procedures or services provided 
- System is to be off-the-shelf industry proven. Not custom built. 
- System is to be a Software-as-a-Service (SAAS) solution
- Salon manager group
•    Reporting: Sales (gross, daily, service type, revenue per student, retail revenue connected to student)
•    Inventory: total value by line, Inventory turns, total inventory SKUs
•    Daily report: total service by program, total duration, average duration, track by steps (clock-in, consultation, dispense, checkout)
•    Export: PDF, CVS
•    Student attendance: late, sick, vacation, testing.
•    Clinical time: track between clinicals, track length of time in clinicals
•    Mannequin time: track time but also allow them to be available for clients.
•    Continuing education: track time, still available for clients.
- Students
•    Display upcoming services
•    Clock in/clock out
•    Request time off/changes/sick
•    A week’s lead time for schedule leave
•    Sick call/ email
•    See appointment book (view only) ability to view client history from station
•    Students need to put in notes (required step)
•    Track student service hours and quantity of services
- Credit Card-
•    The College utilizes Chase Payment Tech as its merchant provider. It is preferred solution is to have ability to connect to them directly or via authorized payment gateway. 
•    Vendor to provide list of POS system Chase Payment Tech compatible gateways if available.  
•    Credit card terminals must connect and integrate directly to POS avoiding manual entry of transaction avoiding potential of entry error while increasing transaction speed. 
•    Ability to set transaction limit requiring signature.
- Customer notifications and actions
•    Client complete waiver of services (preferably online)
•    Reminder text sent 24 hours before and when scheduled with ability to confirm or cancel by text (Preferred)
•    Ability to reassign client if student is unavailable (drag and drop preferred)
•    Text if unable to provide service due to failure of equipment etc. 
•    Check in text to student when client arrives
•    Client blocking
- Transaction
•    Ability to manually add or scan items to transaction from set product list.
•    Ability to search for item by name, stock keeping unit (SKU) or preferred catalog of item photos. 
•    Ability to scan traditional barcodes in varying lengths. 
•    Ability to enter miscellaneous item allowing for entry of description and price. This should not have any effect on inventory.  
•    Ability to modify price of an item within a transaction.
•    Specify bill denomination button when completing cash tender ($1, $5, $10, $20).
•    Ability to quickly select from the various tender types. 
•    Ability to discount an item or transaction.
•    Ability to void an item or transaction.
•    Ability to prompt if order is to stay or go.

- Contract Period/Term: 5 years
- Questions/Inquires Deadline: February 06, 2026