Project Manager for ERP Implementation System

The Vendor is required to provide project management and owner’s representative services for the implementation of a new enterprise resource planning (ERP) system. 
- Project Governance & Oversight
•    Serve as the City’s Owner’s Representative, acting independently of the ERP software vendor
•    Establish and maintain the project governance structure, including roles, responsibilities, and escalation protocols
•    Facilitate project kickoff and ongoing coordination meetings
•    Ensure adherence to agreed-upon scope, schedule, and budget
•    Identify, document, and manage project risks, issues, and dependencies
•    Support decision-making by providing clear options, impacts, and recommendations.
- Project Planning & Implementation Support
•    Assist with development of the detailed implementation plan and schedule following ERP selection
•    Support a phased implementation approach, prioritizing core Finance modules
•    Coordinate implementation activities across departments while minimizing disruption to daily operations 
•    Monitor ERP vendor deliverables, milestones, and performance against contractual requirements
•    Support data migration planning, validation, and reconciliation
•    Assist with user acceptance testing (UAT) planning, coordination, and execution
•    Support go-live planning, readiness assessments, and stabilization activities
- Financial & Contract Oversight
•    Assist with review of ERP vendor project plans, statements of work, and change requests
•    Monitor project budget, invoices, and change orders for alignment with approved scope
•    Support change control processes and documentation
- Change Management & Organizational Readiness
•    Support internal change management and stakeholder coordination
•    Assist with development and coordination of training plans in collaboration with the ERP vendor
•    Support user readiness activities and communication efforts
•    Facilitate issue resolution between City staff and the ERP vendor
- Reporting & Communication Protocol
•    Prepare regular project status reports, dashboards, and updates
•    All project reporting, status updates, and recommendations shall be reviewed with the Finance Director prior to any distribution or presentation to executive leadership, advisory boards, or City Council
•    Coordinate with the Finance Director regarding the content, timing, and delivery of any Council facing materials
•    Participate in Council or executive briefings only at the direction of the Finance Director or City Manager

- Questions/Inquires Deadline: February 20, 2026