Enterprise Resource Planning Consulting Partner Services

The vendor required to provide enterprise resource planning (ERP) procurement, including finalizing requirements, procurement support, and vendor evaluation, culminating in the selection of both an ERP software solution and an ERP implementation partner.
- Objectives
•    Establish a clear governance and decision-making structure for ERP selection, including selection criteria and weights for procuring both an ERP and an implementation partner. 
•    Define future-state expectations and requirements baseline suitable for procurement and acceptance. 
•    Refine and advise the district on the currently drafted framework, ensuring alignment with the previously completed readiness assessment, district procurement requirements and industry capabilities. 
•    In partnership with the district’s procurement department, issue a complete ERP replacement. 
•    Support district through ERP software and implementation partner evaluation, demonstrations, reference checks, and final selection. 
•    Deliver a high-confidence selection recommendation and transition plan for implementation procurement. 
•    Assist the district in contract negotiation, with an emphasis on securing favorable pricing and on documenting requirements aligned with the district-defined outcomes.
- Requirement:
1. Mobilization and alignment
•    Conduct project kickoff with district leadership and core project stakeholders 
•    Establish project governance, roles, responsibilities, and decision-making protocols 
•    Confirm scope boundaries, assumptions, and dependencies with internal teams 
•    Develop a detailed project workplan aligned to procurement milestones 
•    Identify procurement risks, constraints, and mitigation strategies.
2. Development and solicitation
•    Review, refine, and finalize the district’s existing ERP RFP draft
o    Finalize ERP functional, technical, integration, security, and data privacy requirements based on inputs provided by the district
o    Review ERP requirements catalog suitable for inclusion in the RFP and evaluation process
•    Develop pricing templates, total cost of ownership (TCO) models, and risk assessment frameworks
•    Design evaluation and selection tools, including scoring criteria, weighting, and evaluator guidance
•    Facilitate RFP release, vendor communications, and formal question-and-answer processes
•    Support proposal receipt, compliance review, and detailed proposal evaluations
•    Facilitate vendor demonstrations using scripted scenarios and structured scoring
•    Coordinate and support vendor reference checks.
- Contract negotiation and award support
•    Support negotiation of ERP licensing and professional services agreements 
•    Review and negotiate pricing, implementation fees, licensing models, and optional services 
•    Assist in defining contractual deliverables, timelines, performance metrics, and service levels 
•    Support contract readiness for award and execution.