Library Management System

The Vendor is required to provide to procure a comprehensive, secure, and scalable library management software (LMS) suitable for K–12 school libraries within a school division.
- The solution will support elementary, junior high, and senior high school libraries, align with instructional goals, and enable efficient management of physical and digital learning resources.
- The LMS must support equitable access to library services, comply with state legislation and school division policies, and integrate with existing educational and administrative systems.
- Cataloguing and Collection Management
•    Support for school-library standards including marc 21 and RDA
•    Management of physical, digital, and multimedia educational resources
•    Grade- and reading-level tagging 
•    Bulk import/export of bibliographic records
•    Authority control and classification
•    Barcode and optional RFID compatibility
•    Ensuring item records are flexible (no character limits). This allows for long field inputs as some inputs have many characters.
•    Record data on weeded copies. Provide an optional blank field to record the reason for the weeded copies, and the disposal method.
- Circulation Management
•    Check-in, check-out, renewals, and holds/reservations
•    The system must allow users to create and manage resource lists that support classroom sets and teacher collections.
•    The system must allow each title to be assigned a physical location identifier (such as a sub-location, tag, or label) to show where the resource is stored.
•    Users must be able to add, edit, and remove titles within resource lists.
•    Users must be able to delete resource lists and individual titles as needed.
•    Flexible loan rules by grade, school, or user type
•    Fine-free or configurable fine policies appropriate for k–12 environments
•    Option for automated notices and library reports (overdue, holds, reminders) via email or school-approved communication tools
- Student, Staff, and Patron Management
•    Role-based access for students, teachers, library staff, and administrators.
•    Integration with student information systems (sis) and authentication platforms (e.g., SSO, active directory, or equivalent)
•    Support for automated user account creation and updates
•    Privacy controls aligned with act
•    Images of book titles must be available for recognition purposes.
- Discovery Layer / Online Public Access Catalogue (OPAC)
•    Age-appropriate, web-based discovery interface for students, with the capability to create a student kiosk for independent checkout
•    Advanced search, filtering, and visual browsing features
•    Accessibility-compliant design (WCAG 2.1 or higher)
•    Mobile- and tablet-responsive interface
•    Optional student features such as reading lists, recommendations, and reviews (subject to school division policy)
•    Customizable discovery interface