Student Engagement Platform

The Vendor is required to provide a comprehensive student engagement platform that will serve both the University.
- This platform will centralize student engagement activities, streamline administrative processes, and provide robust tools for student organization management across all university campuses.
- Goals and Objectives
•    Centralize student engagement in a single, easy-to-use platform where students can discover events, join organizations, and access campus resources
•    Provide a stable, reliable platform for student clubs to manage their organizations from rosters to forms and events
•    Enhance communication between students, student organizations, and campus departments through integrated messaging and notifications
•    Increase participation and retention by encouraging involvement in campus life to boost student retention and sense of belonging
•    Support organization management with efficient tools for student leaders to manage memberships, events, budgets, and compliance
•    Enable data-driven insights through analytics to track engagement trends, measure impact, and make informed administrative decisions
- Student Organization Management
•    Individual organization pages with customizable content (e.g., descriptions, meeting times/locations).
•    Roster management for members, executive board, and advisors.
•    Customizable leadership positions with role-based permissions.
•    Organization re-registration / re-recognition functionality, including:
o    Campus-wide ability to require annual re-registration for all organizations.
o    Automated enforcement that restricts access to platform functionality for non-compliant organizations.
•    Achievable organization pages for historical reference.
- Administrative Management
•    Ability to manage student organizations, users, roles, and permissions.
•    Bulk editing of users and permissions.
•    Custom forms at both global (institution-wide) and organization-specific levels.
•    Approval workflows with automated notifications.
•    Ability to upload, store, and download documents at both the organization and administrative levels.
•    Ability for users to join organizations through the platform.
•    Direct communication tools for administrators to contact organization leadership via organization landing pages.
- Event Management
•    Ability for student organizations to create and host events with an approval process.
•    Event promotion and visibility through a centralized event calendar.
•    RSVP functionality for events.
•    Event attendance tracking, including check-in functionality (preferably via student ID barcode scanning).
•    Ability to export or sync events to external calendars (e.g., Google Calendar, Outlook).
- Forms and Workflow Management
•    Robust form creation and processing capabilities.
•    Conditional logic and formatting within forms.
•    Ability to comment on approved and denied submissions.
•    Workflow tracking and status visibility for submitters and reviewers.
- Communication and Engagement
•    Group messaging capabilities, including:
o    Role-based messaging (e.g., all presidents, all advisors).
o    Organization-specific messaging (e.g., all current members).
•    Engagement and participation tracking based on event attendance and involvement.
- Volunteer and Service Tracking
•    Ability to track volunteer and service hours at the individual and organization levels.
•    Reporting on accumulated service hours for students and organizations.
- Platform Accessibility and Usability
•    Mobile-friendly, easy-to-use interface with a native or fully responsive mobile experience.
•    ADA-compliant accessibility standards.
•    Single Sign-On (SSO) integration.
- User and Role Management
•    Differentiation of users based on roles (e.g., student, officer, advisor, administrator).
•    Ability to tag users with demographic and institutional attributes (e.g., class standing, gender, program).
•    Role-based access control across all system features.
- Integrations
•    Integration with campus IT systems, including:
o    Student Information System (SIS).
o    Single Sign-On (SSO).
•    Ability to push or sync event data to external calendaring tools (i.e. 25 Live).
- Data, Reporting, and Metrics
•    Attendance-based engagement and participation metrics.
•    Reporting on organization activity, event participation, and service hours.
•    Ability to export data for reporting and compliance purposes.
- Document and Content Management
•    Secure document storage for organization-specific materials (e.g., constitutions, bylaws).
•    Administrative oversight of stored content.
•    Archival access to historical records and documents.
- Dashboards and Data Access
•    Configurable dashboards for administrators and authorized staff.
•    Ability to filter, sort, and segment reporting data by role, organization, event, and time period.
•    Ability to export reports and datasets for further analysis or institutional reporting needs.