Learning Management System

The vendor required to provide learning management system (LMS) should be user-friendly and support, inter alia, curriculum management materials, scheduling, evaluation and assessment, curriculum mapping, student tracking, analytics and reporting.
- Curriculum delivery, logistics and academic administration
1. Course and event structure
•    Course and event calendars supporting multiple (up to 12) concurrent pre-clinical and clinical courses across all four cohorts, each with distinct instructional leadership, multiple event types, instructional modalities, and the assignment of faculty, staff, locations, and resources
•    Support for linked or shared events delivered to multiple small-group instances, allowing a single set of objectives, goals, learning materials, assessments, and event naming conventions to be centrally managed while supporting multiple dates, times, locations, facilitators, and student group assignments
2. Small group and attendance management
•    Small-group learning management, including longitudinal cohort and subgroup membership tracking 
•    Attendance tracking functionality, including sign-in sheets and photo rosters
3. Instructional content and materials management
•    Centralized management and distribution of session-level instructional materials, including documents, videos, and external links
•    Configurable access controls, including time-based release and expiration of materials
4. Scheduling, locations, and conflicts
•    Location and room management with scheduling conflict detection and reporting
•    Comprehensive conflict reports across faculty, staff, events, locations, and resources
5. Course rollover and academic continuity
•    Manually initiated course and event rollover and rotation processes that support configurable parameters for academic year, scheduling windows, and rotation structures
•    Granular control over which instructional, assessment, staffing, and content elements are retained, modified, or omitted from prior offerings
6. Communication and administration
•    Course- and event-level messaging and discussion tools
•    Role-based access controls (e.g., course director, dean, faculty, staff, administrator, student, guest, tutor)
•    Ability for authorized users to "view as" or impersonate another user for support and troubleshooting
- Assessment, evaluation, and grading
1. Assessments and evaluations
•    Course- and event-level evaluations for students, faculty, and instructional activities
•    Assessment delivery at the course and event level, including support for secure testing environments and lockdown browsers
2. Assignments and grading
•    Assignment management, including delegated grading and feedback workflows
•    Customizable gradebook supporting course-specific grading schemas, categories, assessments, and matrices (including varying pass and fail structures)
•    Cumulative performance views
•    Ability to import and export grades to and from external systems or structured flat files
3. Accommodations and documents
•    Management of special testing and learning accommodations
•    Secure document management, including upload, storage, download, and controlled distribution
- Curriculum mapping and accreditation support
•    Mapping of competencies, objectives, and goals to the program, courses, events, learning materials, and assessments.
•    Curriculum inventory and tracking reports at the program, course, and student levels. 
•    Reporting structures aligned with other accreditation standards.
- Analytics, reporting, faculty and student data management
1. Analytics and dashboards
•    Customizable dashboards and reports to identify at-risk students and monitor academic performance trends
2. Longitudinal academic records
•    Longitudinal student academic portfolios aggregating performance, assessment, and experiential learning data across the curriculum.
•    Student profile data and reporting supporting academic tracking, advising, and institutional reporting. 
•    Admissions and pre-matriculation data ingestion and reporting, where applicable.
3. Faculty and instructional profiles
•    Faculty credentialing and profile management, including tracking of qualifications, specialties, departments, instructional roles, and participation across courses and events.
•    Faculty teaching effort tracking and reporting to support academic administration, planning, and accreditation requirements.
4. Data governance
•    All grade and academic performance data must be managed in compliance with FERPA, state data governance standards, and applicable institutional policies secure, auditable data exchange using non-proprietary formats (e.g., csv, xml) and standards-based APIs
5. Search and discoverability
•    Comprehensive search functionality across curricular data and instructional content, including courses, events, session descriptions, learning objectives, curricular mappings, and metadata.
•    Search capability that indexes and retrieves content within uploaded or attached instructional materials (e.g., presentation files, documents, pdfs), not limited to file names or descriptions.
•    Search functionality must support discovery of instructional content and mappings for accreditation review, curriculum analysis, and academic planning purposes.
•    Search results must provide sufficient context to identify the originating course, event, or session and allow authorized users to navigate directly to the associated content.
•    Role-aware search results that respect user permissions and access controls.