Human Resource Information System Software

The Vendor is required to provide for the provision of human resource information software.
- Overview
•    Agency seeks a cloud-based HRIS platform that provides:
•    Centralized employee data management
•    Automated workflows and approval processes
•    Full lifecycle HR support (recruitment → retirement)
•    Advanced analytics and dashboards
•    Integration with payroll, benefits, scheduling, and identity management systems
•    Strong cybersecurity and compliance controls
•    A modern employee self service and mobile experience
•    The vendor must provide all software, implementation services, training, technical documentation, and ongoing support
- Data Management
•    Centralized employee master record
•    Support for multiple employment types (FT/PT, seasonal, union, temporary, contractors)
•    Customizable data fields with version history
•    Secure document repository
•    Automated data retention policies & audit trail
•    Configurable user roles and granular permissions
- Mobile Application
•    iOS and Android apps
•    Touch ID/Face ID authentication
•    Real-time notifications & approvals
- Onboarding & Offboarding
•    New-hire portal with integrated document completion and e-signatures
•    Automated onboarding checklists, tasks, and workflows
•    I 9, W 4, state tax forms, and policy acknowledgments
•    Single Sign On (SSO) account creation/deactivation
•    Exit interview forms tracking included in termination workflow processing
- Recruiting & Applicant Tracking (ATS) Requirements
•    Centralized cloud-based Database
•    Multi-location branded job postings with job board integrations to 3rd party recruiting (Indeed, LinkedIn, etc.)
•    Configurable hiring workflows
•    Mobile-friendly candidate application process
•    Offer and rejection letter templates with e signature
•    Background check vendor integration (option)
- Time & Attendance / Scheduling Requirements
•    Digital timecards with geo location rules
•    Ability to accommodate shift differentials, multiple union pay rules, and overtime policies
•    Benefit accrual tracking and automated request workflows
•    Integration with payroll for hours data export
•    Integration with 3rd party scheduling systems for hotel, casino, racing, and food & beverage operations (optional)
- Payroll & Compensation Management Requirements
•    Compensation history tracking
•    Pay-grade structures/levels
•    Merit planning tools
•    Benefits eligibility tracking
•    Automatic calculation of seniority and union-related metrics
•    ACA compliance reporting
- Employee Experience & Communication
•    Employee Self-Service (ESS) portal
•    Manager Self-Service (MSS) portal
•    Employee engagement surveys, including Employee Net Promoter Scoring (eNPS)
•    Wellness and recognition modules (optional)
•    Company-wide calendar
•    Announcements, policy communications, and automated reminders
- Performance Management Requirements
•    Annual and mid-year review cycles
•    Goals, competencies, and development plans
•    360° reviews (optional)
- Learning & Development Requirements
•    Course management and completion tracking
•    Integration with third party LMS platforms
•    Certification/credential tracking
•    Multiple regulatory licensing tracking and expiration notification