Financial and Accounting Software System

The Vendor is required to provide a financial and accounting software system (“financial system” or “system”) and implementation services.
- Provide the Financial System, which includes software, implementation services, training, technical support to serve the agency water reclamation facility (“WRF”), wastewater conveyance system, pump stations, fleet management, inventory, and other such appropriate facilities.
- Primarily obtains its operating revenue from the Satellite Sewer Systems operated by the Municipalities and a separate water purveyor, septic tank waste haulers, and nineteen (19) industries. Currently, the Municipalities and water purveyor handle all direct billing of customers and the agency does not anticipate any changes in this relationship in the foreseeable future.
- The other primary sources of revenue are through impact fees and unused capacity fees, which are maintained in restricted accounts.
- Tasks and deliverables:
•    Design, installation, implementation, and commissioning of the Financial System that meets the requirements as stated within this proposal, including integration-related tasks necessary to function with the agency’s CMMS. Development of user acceptance testing, system integration, and connectivity to existing resources is expected. Users of the system will utilize the following with their current operating systems: Windows-based workstations, iOS devices, and other common workstations and mobile systems. Offeror must confirm Windows and iOS compatibility and what version is supported.
•    Provide licenses, extensions, modules, and install any needed web applications.
•    Set up and integrate software with systems as stated herein.
•    Configure forms and reports.
•    Train staff on the System by using on-site and/or combined (on-site and remote). Note: A considerable portion of the training must be performed on-site.
- Accounts Payable
•    Purchase orders with ability to authorize and approve electronically
•    POs must be able to print in a clean, organized format with agency logo
•    Data entry of invoices
•    Ability to manually enter data for invoice to be paid or ability to capture the data from scanning the invoice
•    Ability to create a nacha file for agency’s bank to send electronic ACH payments to vendors
•    Electronic and paper check payment capability, including ability to print on paper checks
•    Ability to email vendors with notification that electronic payment is processed
- Ability for staff to assist with annual budget preparation across multiple accounts/funds
- Enterprise Resource Planning (“ERP”) system software platform must expose industry-standard APIs that enable scalable and flexible integration with other enterprise and line-of-business applications, including work order management and other business systems
- The API framework must be readily accessible to authorized internal and third-party systems and support secure data exchange, versioning, and extensibility.
- Comprehensive, up-to-date API documentation must be provided, including authentication methods, data models, and usage examples, to enable efficient development, support, and ongoing integration without reliance on proprietary or custom interfaces.
- On-site training of end user and support personnel required for the implementation and use of the application and any proposed new systems software. Additional optional training may be requested as an in-person and/or remote format.