New Student Engagement Platform

The vendor required to provide new student engagement software platform that will embrace a multitude of features centered on the activities of the individual student.  
- Functionality
•    Student engagement platform must provide online management of university student organizations and clubs, processes from the office of student involvement, and departments and services.
•    Platform must allow designated faculty, staff, and students to design, promote, add participation credit, and generate reports from categorized events. 
•    Events must be able to be shown on a sortable master calendar with the ability for users to distinguish between event categories and event campus locations.
•    Platform must allow designated users to promote events and news to students both within the platform and via email. 
•    Emails must include all information to be sent within the email itself, without relying upon students to click on an external link. 
•    Platform must allow information on user event participation, service participation, officer position, student organization and club membership, and other involvement activities to be recorded, stored, and accessed in a co-curricular record format. 
•    The information must be accessible by staff in multiple report formats and be stored for historical analysis.
•    Platform must allow designated users to create, design, and administrate forms with complex logic branching. 
•    Forms must be able to accept secure file uploads, have the option of multiple approvers, have various levels of user access (including public submissions), and export submission data in different formats.
•    Platform must allow users to designate distinct groups for multiple access levels to system functions. 
•    Access should be on an individual user level or group level.
- Student organizations and sport clubs
1. Officer positions
•    The platform should have a function that designates and highlights which students have been elected as officers of their clubs. 
•    Officers should be documented officially and fed into the students’ co-curricular transcript. 
•    Student groups should be able to design and edit their group pages.
2. Roster management
•    Student organizations and clubs need access to an official list of their members. 
•    The roster list should have options to form members into groups for committee work, document access, and messaging. 
•    Rosters should be manageable in terms of adding and deleting members. 
•    Students need to connect or engage with other students to join other student organizations in a virtual recruitment platform or program (ex: career interests, looking for, languages, gender, year, etc.) 
3. Event request workflow
•    Events should have the capacity to be clearly labeled concerning the campus on which they are located. 
•    Staff should have the ability to designate who can see the events (public, university only, club only). 
•    The engagement platform must have the capability to assign additional workflows in the workflow process.
4. File and document management
•    Virtual space allotted to student organization and club files, documents, and resources that are used to run the club. 
•    This is used as information for club members and transitioning club leadership. 
•    Files will be passed easily from one group of students to the next.
5. Meeting management
•    The events function of the platform should provide a way to create club meetings. 
•    Student organization and club meeting events should keep attendance of meetings. 
6. Campus selection
•    Ability to group students by campus. 
•    Ability to manage campus-specific events. 
7. Events
•    Tracking
•    Service events
•    Public and private exposure
•    Categories
•    Participation records
•    Assessment
•    Card swipe abilities
•    Offline internet: track attendance
•    Some platforms have acquired the ability to download a one-time QR code that is particular to “you,” during the student’s academic lifespan. 
•    Ability to create a conferencing event hub that allows users to register, see conference sessions, interact with conference staff, etc.
8. Community engagement
•    Robust community engagement hub that can both display service opportunities and track service hours.