Cloud Based Budget Software Replacement

The Vendor is required to provide cloud based budget software replacement for include:
•    Streamline and modernize the entire budget lifecycle
•    Eliminate reliance on spreadsheets and disconnected tools
•    Support collaborative, real-time budgeting
•    Enable multi-year forecasting and scenario planning
•    Improve transparency, reporting, and public engagement
•    Reduce it infrastructure, maintenance, and security burdens
•    An acceptable implementation timeframe with a goal of 6 months
•    A hosted (SaaS) budgeting solution
•    Implementation services, including data migration and training
•    Ongoing support and customer success services
•    Integration with the city’s oracle ERP environment.
- Functional requirements
1. Operating budget
•    Collaborative operating budget development
•    Multi-year operating budget forecasting
•    Department-level budget input and approvals
•    Real-time data updates (no batch processing)
•    Budget vs. actual analysis
2. Personnel budgeting and workforce planning
•    Automated personnel budgeting
•    Multi-year workforce forecasting
•    What-if and scenario planning
•    Support for:
o    Union negotiations
o    Grades, classes, and steps
o    Wage-based compensation calculations
o    Date-based calculations
•    FTE tracking and reporting
3. Capital planning and budgeting
•    Multi-year capital planning (10-year projections)
•    Multiple funding sources per capital project
•    Capital project pre-screening
•    Project tracking by category and subcategory
•    Capital project lifecycle management
•    Capital budget book generation
4. Scenario planning and strategic planning
•    Scenario planning across operating, personnel, and capital budgets
•    Strategic planning alignment
•    Performance measurement tracking
5. Budget book and transparency
•    Automated online budget book creation
•    Automated printed budget book creation
•    Full ADA compliance
•    Budget transparency features for public access
•    Engagement surveys
6. Reporting and dashboards
•    Interactive dashboards and reports including:
•    FTE
•    Budget vs. actual
•    Debt service
•    Capital projects
•    Budget changes
•    Ad hoc reporting
•    No-code report configuration (no vendor dependency)
7. Workflow, governance and controls
•    Multi-approval forms and workflows
•    Role-based access controls
•    Full audit trail
•    Departmental accountability and aggregation controls.