Enterprise Asset Management System

The Vendor is required to provide to procure an Enterprise Asset Management (EAM) system.
- A comprehensive SaaS cloud-based software solution is needed to replace an existing Transman (TMT) system and support the management of fleet vehicles, facilities, equipment, inventory, work orders, preventive maintenance, and lifecycle cost analysis.
- System should streamline maintenance operations, improve data accuracy, enhance reporting and compliance, and support a long-term asset management strategy.
- Goals
• The existing solution has become dated and difficult to maintain with no developer support.
• The current data has become incomplete, limiting agency opportunities for analysis and application to decision making.
• Working with the existing SQL databases requires significant staff effort.
• A more robust end user experience is needed with expanded reporting and data integrity in mind.
• Improve data accessibility, reliability, and validity for use in reporting, benchmarking and cost controls.
• Provide tools to better control inventories.
• Maximize employee efficiencies in their daily tasks.
• Reduce manual efforts, including rekeying of information and manual joining of data.
• Enhance information provided to leadership for greater planning accuracy.
- Provide a project management team and project management plan to support development and implementation of the requested system.
- Web-based platform that includes mobile access for field users to create, receive and complete work orders, inspections and requests from a desktop, smartphone and tablet.
- Employee time clock that integrates with the Owner payroll/time keeping systems.
- The system needs to be real-time, allowing all users to be working from the same data at the same time.
- Notifications available to alert staff of new work orders, inspections and requests that need to be addressed.
- Scheduled inspections automatically updating a shared calendar or notification as work orders are created, completed, or postponed.
- Work order Evaluation report
- Work order priority system
- Reports and dashboards available to be printed, viewed, and analyzed based on the work that’s tracked in the system.
- The Owner needs to be able to track work history, inventory and any spare tools/parts and assets.
- System that allows you to filter items by location/facility for easy access and reporting.
- Capability to upload Photos and File attachment
- Automated email reminders
- Simple dashboard for field staff with option of additional information
- Tool inventory system for trucks
- Complete facility asset items list by location. (Toilet make/type, year installed. Door lock makes/types, year installed, Entire lighting assemblies.)
- Asset management program that communicates with Account Program being used
- Customer GL coding by location or business unit.
- Budget modules for facilities.