Asset and Maintenance Management System

The Vendor is required to provide asset and maintenance management system (AMMS) and all related implementation services required to successfully deploy and support the solution for the department.
- Requirement:
1. General system expectations
• Be web-based and accessible across multiple locations
• Support multiple divisions within pw, user roles, and permission levels
• Real-time or near real-time data availability across modules
• Reduce duplicate entries and improve the consistency of information
• Support operational, supervisory, administrative, and executive users
• A stable and scalable platform that can grow with the county’s needs
2. Asset management
• Fleet vehicles including heavy-duty equipment and light-duty vehicles
• Roadway and roadway-related infrastructure
• Pavement management module
• Drainage assets
• Signage and striping assets
• Supporting equipment such as trailers, generators, and pumps
• Asset identifiers and classifications
• Location and ownership information
• Specifications and configuration details
• Asset hierarchies and parent-child relationships
• Condition and inspection information
• Service and maintenance history
• Lifecycle and replacement-related information
3. Work management
• Work request intake from the public
• Work order creation and assignment
• Preventive maintenance scheduling
• Corrective and reactive maintenance
• Work status tracking and completion
• Labor, materials, equipment, and vendor cost capture
• Historical recordkeeping and audit trail
4. Work planning, scheduling, and resource management
• Creation of job plans or standard work templates
• Estimation of labor, materials, tools, and equipment needed for planned work
• Assignment of personnel, crews, and equipment to scheduled work
• Daily, weekly, seasonal, and longer-range planning
• Calendar-based or visual scheduling tools
• Visibility into crew workload, resource availability, and scheduling conflicts
• Prioritization of work based on asset condition, risk, service level, or operational urgency
• Comparison of planned versus actual labor, time, materials, and cost
5. Fleet management
• Light-duty vehicles
• Heavy-duty trucks
• Construction and specialized equipment
• Other mobile operational assets
• Preventive maintenance scheduling based on time, mileage, or engine hours
• Tracking of inspections, repairs, service history, and component-level work
• Integration with fuel systems and telematics providers
• Automated or semi-automated meter and usage updates where available
• Replacement planning and lifecycle costing
6. Inventory, parts, and materials management
• Tracking of parts, materials, and quantities on hand
• Inventory by location or storeroom
• Receiving and issuing materials
• Usage tracking tied to work orders or assets
• Reconciliation and discrepancy management
• Inventory valuation and reporting.