Agenda and Meeting Management Software Solution

The Vendor is required to provide agenda and meeting management software solution that can streamline meeting agenda creation and approval workflows, support ADA-compliant agenda packets and documents, and support staff collaboration.
- Software overview
• Core functionality of the platform
• Deployment model (cloud-hosted, saas, on-premises, hybrid)
• Typical configuration and implementation timeline
• Licensing structure
• User roles and permissions
• Mobile accessibility
- Agenda and meeting management features
• Create and publish agendas
• Manage agenda item workflows and approvals
• Support meeting minutes preparation
• Manage attachments and supporting documents in multiple formats (ex. Power point, excel, word, pdf, etc.)
• Storage capacity of archived agenda packets for a minimum of three years
• Provide searchable tools for records contained within the software
• Exportability of data contained within the software
- ADA accessibility
• Compliance with WCAG 2.1, level AA standards
• Pdf remediation capabilities
• Native accessibility tools
• Integration with third-party accessibility software
• Testing procedures for accessibility validation
• Experience supporting local government accessibility of web content
• Converts documents within the software from source documents
• Requires third-party remediation software
• Supports screen readers and keyboard navigation
• Produces WCAG compliant pdfs.