Human Resources Suite

Vendors to provide comprehensive, cloudbased Human Resources software solutions designed to support and streamline District Human Resources operations. The District is seeking solutions that may include Applicant Tracking and Recruiting, Onboarding, Absence and Substitute Management, Professional Learning/Professional Growth, and Employee Evaluation Management.
- Solution should:
• Be a secure, cloud-based/web-based solution accessible through commonly used web browsers.
• Provide a user-friendly interface for employees, applicants, administrators, supervisors, and Human Resources staff.
• Provide configurable role-based permissions and administrative access.
• Support electronic workflows, approvals, notifications, reminders, and document management.
• Provide configurable dashboards and reporting capabilities.
• Allow District administrators to create and modify workflows, forms, fields, templates, reports, and notifications without extensive vendor programming.
• Provide data export capabilities in commonly used formats, including Excel and/or CSV.
• Maintain appropriate audit trails and historical records.
• Support mobile-friendly access where applicable.
• Provide appropriate accessibility features.
• Maintain the confidentiality, security, and integrity of District and employee data.
• Provide regular software updates and enhancements throughout the contract term.
• Provide technical support, system documentation, and ongoing administrator resources.
- Solution should provide comprehensive applicant tracking and recruiting capabilities, including:
• Creation and management of internal and external job postings.
• Customizable applications for different employee classifications and position types.
• Ability for applicants to create, save, update, and submit applications electronically.
• Applicant document upload and management.
• Applicant status tracking throughout the recruitment and hiring process.
• Applicant search, filtering, sorting, and identification of qualified candidates.
• Configurable screening questions and minimum qualification requirements.
• Ability to identify applications requiring additional HR review.
• Automated applicant communications, notifications, and job alerts.
• Interview scheduling and applicant communication.
• Electronic reference checking and tracking.
• Ability to create and issue employment offer letters.
• Candidate assessment functionality and/or integration with third-party assessment tools.
• Internal applicant and internal job posting functionality.
• Applicant archiving and records retention capabilities.
- Solution should provide onboarding functionality and, where applicable, integration or data exchange capabilities with iVisions to minimize duplicate data entry and support an efficient transition from applicant to employee, including:
• Electronic onboarding workflows.
• New-hire forms, acknowledgments, and document collection.
• Electronic signatures.
• Configurable onboarding forms, checklists, and workflows.
• Automated notifications and reminders for outstanding onboarding requirements.
• Employee credential, certification, and expiration tracking, where available.
• Employee self-service access to assigned onboarding tasks and documents.
• Supervisor and administrator access based upon assigned roles and permissions.
• Tracking of onboarding status and completion.
• Secure storage and retrieval of onboarding records and documentation.
• Ability to transfer, export, or integrate relevant applicant and new-hire information with Tyler Technologies iVisions.
• Ability to reduce or eliminate duplicate entry of employee information between the proposed solution and iVisions.
• Reporting and analytics related to onboarding activities, completion status, outstanding requirements, and related processes.
• Recruitment source tracking and analytics.
• Ability to manage position/job posting templates.