Environmental Data Management System

Provide a hosted environmental data management system and associated implementation services. The system shall support the collection, management, review, visualization, reporting, and long-term storage of field and laboratory analytical data. The selected solution shall be configurable to BWL workflows and support implementation, training, testing, and ongoing technical support.
- Environmental data management system and implementation services shall include the following capabilities:
• Provide a secure, hosted, relational environmental data management system capable of managing field and laboratory analytical data.
• Support multiple users and role-based access, with the ability to define user types, permissions, and levels of access.
• Provide sufficient database record and file storage capacity for BWL environmental data, with options to expand capacity as needed.
• Support electronic import of historical and ongoing laboratory and contractor data using standardized electronic data deliverable (EDD) formats.
• Provide tools to review, check, validate, qualify, and load incoming analytical and field data, including configurable valid values, synonyms, mappings, analytical methods, matrices, fractions, test types, and action levels.
• Support facility, sampling location, coordinate, and location-group management.
• Support sample planning, recurring sampling programs, and pre-population of field collection information.
• Provide configurable electronic field data collection forms and support transfer of field information into the central database.
• Support chain of custody workflows, sample labeling/barcoding where applicable, and transfer of sampling information to laboratories.
• Provide mapping/GIS functionality and integration or data exchange with commonly used GIS and reporting/visualization tools.
• Provide an application programming interface (API) or comparable integration capability for secure exchange of data with other BWL systems when required.
• Support automated notifications, triggers, scheduled reporting, and workflow automation where appropriate.
• Allow authorized users to query, view, report, export, and visualize data.
• Provide document/file management capability associated with environmental data and project records.
• Support test and production environments as appropriate for implementation and acceptance testing.
• Provide implementation services including requirements gathering, current-state and future-state workflow review, project planning, configuration, data setup/loading, testing, and go-live support.
• Work with BWL to identify and configure required internal and external reports, field forms, sampling plans, data import formats, data qualification routines, dashboards, and system integrations.
• Develop a BWL-specific Data Management Plan addressing sample planning, field data collection, chain of custody, laboratory reporting, data checking/loading, reporting, and data validation.
• Develop workflow documentation showing how field collection, laboratory data, data review, reporting, and system integrations will operate and identifying responsible staff or groups where appropriate.
• Provide user acceptance testing support so BWL can verify required functions are complete and operating as intended before final acceptance.
• Provide role-based training for BWL data managers, power users, general users, and other identified participants, including initial and follow-up training.
• Provide training or onboarding support for BWL personnel.
• Provide ongoing technical/help-desk support, software maintenance, documentation, system updates/releases, and escalation support for complex technical issues.
• Describe available subscription/licensing levels, including users, database/storage limits, maintenance/support fees, overage charges, and options for future expansion.
• Identify third party software, licenses, hosting requirements, or BWL IT/security prerequisites necessary for the proposed solution.
• Provide an implementation schedule identifying major milestones, configuration activities, training, user acceptance testing, and anticipated go live.