Human Resources Database System

Human Resources Database System should streamline HR processes, ensure compliance, and integrate seamlessly with existing tools and workflows. The selected vendor will also provide implementation services, including data merging and the integration of manual processes into the new platform.
- Automation & Compliance
A. Automated Compliance Gathering and Alerts: The system must automatically facilitate the gathering of legally required clearance information and alert HR personnel of upcoming compliance requirements such as TB tests, credential expirations, and required trainings.
B. Automated Certification & Credential Renewal Tracking: The system should track certification, mandated training, and credential renewal dates and send automated reminders to employees and HR staff.
C. Integrated Employee Evaluation Management: The system must include tools for automated scheduling, tracking, and storage of employee evaluations.
- Integration & Workflow
A. Auto-populating Employee Records: The system should be capable of autopopulating employee records directly from onboarding tools such as Droplet, Ed Join, Frontline (Absence Management), PeopleSoft (Payroll).
B. Integrated Volunteer & ID Badge Management: The system must provide an end-to-end workflow for managing volunteers and issuing ID badges.
C. Automated Notification Triggers: The system should send automated notifications to IT, Payroll, and relevant sites upon the hiring or offboarding of employees.
D. Automated Annual Roll-overs: The system must support automated annual roll-overs for all employee classifications.
- Benefits & Documents
A. Digital Repository for Benefit Documents: The system should include a dedicated holding space for storing active and retiree benefit documents.
B. Age-out Tracking and Auditing Tools: The system must have built-in tools for tracking age-out events (e.g., Age 26 dependent reports) and conducting audits.
- System & Access
A. Modern, Intuitive, Web-based UI: The system must feature a modern, userfriendly web-based interface that allows for remote access.
B. Expanded Licensing: The system should offer expanded licensing to ensure that leadership and all key personnel have access.
C. Unified Employee Master Records: The system must maintain unified employee master records to eliminate duplicate data entry across departments.