Emergency Disaster Claims Consulting Services

The Vendor is required to provide to ensure the proper use and application of federal and state funds, focusing on maximizing eligible and allocable dollars for the Emergency Disaster Assessment project and submitting claims on behalf of agency.
- The Consultant shall implement efficient processes that reduce the timeline for eligibility determinations to support project cash flow, sources, and uses.
- The Consultant will provide technical knowledge and experience, proven business processes, and policy strategies.
- The Consultant shall work closely and collaborate with the parish, FEMA, and various other funding agencies to ensure the proper use and application of federal and state funds, focusing on maximizing eligible and allocable dollars.
- Services include:
•    Coordinate with the Parish to obtain cost information and backup documentation for expenses related to responding to and recovery from a disaster.
•    Review potential reimbursement cost eligibility and develop justifications for presentation to Federal, State, and other agencies are involved in providing disaster recovery funds.
•    Compile and summarize cost information and justifications for presentation to the Parish and Federal, State, and other agencies.
•    Develop, revise, and submit expedited Project Worksheets (PW’s) and grant applications, including subsequent revisions, on behalf of the Parish, to Federal and State agencies for successful approval, obligation, and reimbursement.
•    This includes project identification, development, formulation, and processing as required for small and large projects.
•    Ensure that all eligible damages have been identified, quantified, and presented to the Parish, Federal agencies and State agencies. Incorporate all eligible damages into the Project Worksheets (PWs) and grant applications with supporting documentation and proper cost estimates, using FEMA Cost Estimating Factor (CEF) when necessary.
•    Perform insurance reconciliation, as well as other funding source coordination, to avoid duplication of benefits (DOB) and submit claims on behalf of the Parish.
•    Perform Cost-Benefit Analyses when necessary to support the Parish’s determination of pursuing reimbursement.
•    Prepare hazard mitigation proposals, grant applications, benefit-cost analysis, and other Services related to the Hazard Mitigation Grant Program and other mitigation programs when applicable.
•    Attend meetings with the Parish, Federal agencies, and State agencies to negotiate and present Project Worksheets and the obligation of eligible amounts.
•    Provide grant management advice to maximize reimbursements for disaster recovery expenses.
•    Attend and participate in meetings as required and requested by the Parish.
•    Prepare draft correspondence to local, Federal, State, and Parish officials on behalf of the Parish.