Future Ready Utility Operations and Administration Facilities Master Plan Services

The vendor is required to provide future-ready utility operations and administration facilities master plan services facilities master plan is to develop a comprehensive, forward-looking strategy that addresses current operational needs and anticipates future growth by optimizing administrative, operational, and storage facilities—ensuring safe, efficient, and sustainable utility services for the community.
1. Existing conditions assessment
•    Site survey: perform a detailed site survey to map existing buildings, structures, parking, and open spaces.
•    Building assessments: review current facilities including the utility administration office, water and sewer departments, police evidence room, locker room, warehouse, equipment sheds, and satellite police office.
•    Operational review: evaluate the functional workflows within the utility department to identify inefficiencies and bottlenecks in staff movement, storage, and operations.
•    Utility infrastructure: assess the existing utility systems (e.g., power, water, HVAC) to ensure they meet current and future demands.
2. Space needs analysis
•    Departmental space needs:
o    Utility administration: analyze needs for office space, private meeting rooms, and future administrative growth.
o    Water and sewer operations: evaluate the adequacy of operational spaces including equipment storage, workshops, and vehicle parking.
o    Police evidence room and satellite office: ensure adequate space for secure storage, office functions, and law enforcement needs.
•    Employee amenities:
o    Expanded breakroom: evaluate the need for a larger or improved breakroom to serve the growing staff.
o    Locker room: review the newly renovated locker room and determine if future expansion or additional facilities are required.
•    Meeting and training rooms:
o    Conference room: assess the current size and functionality of the existing conference room and recommend a larger space.
o    Training room: propose the design of a large training room capable of accommodating a classroom-style layout for 50+ people.
3. Master plan development
•    Space programming: develop a detailed space program that quantifies space needs based on departmental goals and growth projections.
•    Building concept design: provide conceptual designs for each space, considering functionality, aesthetics, and future flexibility.
o    Expand existing office spaces.
o    Propose a larger conference room and a multi-functional training room.
o    Design additional storage buildings for equipment.
o    Provide recommendations for outdoor materials and equipment staging areas.
•    Site layout and traffic flow:
o    Optimize the layout for both pedestrian and vehicle traffic, considering safety and efficient access to various departments.
o    Integrate sustainable practices and green spaces where feasible.
•    Future expansion: provide recommendations for long-term growth (10-20 years), including future space requirements, building expansions, and infrastructure needs.
4. Recommendations for facility improvements
•    Office space: design expanded office areas for key departments, such as additional workstations, private offices, meeting spaces, and collaborative spaces.
•    Conference and meeting rooms: design a larger, multi-functional conference room, and ensure the training room is adaptable to various formats (seminars, classes, team meetings).
•    Storage and operations areas: recommend additional equipment storage buildings, improvements to the warehouse, and enhanced open-air equipment sheds.
•    Break and locker rooms: expand the current breakroom and improve the locker room, ensuring employee comfort and well-being.
5. Cost estimates and phasing plan
•    Cost estimates: provide preliminary cost estimates for each of the proposed building improvements and new facilities.
•    Phasing plan: develop a phased implementation plan, prioritizing critical needs (e.g., office expansion, training room) and deferring less urgent improvements.
6. Sustainability and efficiency
•    Energy efficiency: recommend energy-efficient systems, such as led lighting, high-efficiency HVAC, and solar panel options for energy savings.
•    Sustainable materials: suggest sustainable materials for construction and renovation where possible, aligning with any environmental policies or goals.
•    Water conservation: evaluate water usage within the facilities and propose conservation methods.
7. Stakeholder engagement
•    Interviews and workshops: hold meetings with department heads, staff, and key stakeholders to gather feedback and insights about space needs, workflow, and operational challenges.

- Contract Period/Term: 3 years